Tag Archives: membership

Alphabetti spaghetti

Recently in our forums, Ally Oakes started a thread called Alphabetti Spaghetti, in which she began an alphabetical list of all the things we get from the forums. Others were quick to take up the challenge.

Why do we love the SfEP forums? Let us list the ways:

Advice, Answers and Anchorage

Buddies Bending over Backwards and Bringing things to our notice before we know we need them

Conference and Colleagueship, Cheese and Chocolate (not exactly provided by the forums, but our Collective Cravings make them all the more delicious)

Detective-work and some Dastardly Discussions

Encyclopaedic Expertise from Experienced practitioners

Friendship, Finding true gems, Functioning/ality and Furthering Freelancing

Graciousness, Gratefulness and Getting over ourselves when we’re bothered about something

Honesty, Humour and Helpfulness

Intriguing questions, Informed answers and occasional Impertinent suggestions

Jokes and Jocular observations

Knowledge (limitless) and Know-it-allness (occasional)

Love for our fellow-editors and Links to relevant topics

Mentors, Moral support, Management skills and Macro solutions to Minor problems

Nurturing and Networks for Nervous Newbies

Openness and Organisation, support of and helping with

Practical exPlanations, Proving the Pudding and Patient aPpraisal

Quick replies to Queries and Questions

Rapid Reassurance, Reinforcement and Real-life problems and solutions

Solidarity and Straightforward Support

Teamwork, Team spirit and Tangential Trains of Thought

Unstinting Über-Unselfishness

Valuable Validation and Varying Voluminousness

Wisdom, Wildcards and Wonderful Words

X-ray vision, eXplanations and all-round eXcellence

Yakkedy-yak-yak-yak (occasional) and Youthful enthusiasm shared with old-timers

Zip-files or oZalids, Ziggurats or Zoology – whatever your query, there’ll be an expert in the field.

And so, with zeal, zest and zing we continue to read and contribute to the forums. Thanks all!

Especial thanks to fellow-contributors – in first name reverse alphabetical order for a change (one of whom was ‘just crossing the Atlantic’ while contributing):

Sue Browning, Sabine Citron, Ruth Lewis, Priscilla Balkwill, Philippa Tomlinson, Michelle Bullock, Margaret Aherne, Lucy Metzger, John Firth, Guy Manners, Beth Hamer, Ayesha Chari, Anna Nolan and Alison Shakspeare

Ally OakesAlly Oakes

Precision, punctuality and a passion for clients’ words. These are all in the pot that is Oak Proofreading. Add many spoonfuls of focus, a large tub of knowledge from training and experience, and an overflowing ladle of SfEP wisdom-sharing. Season generously with great client-communication – and there’s a pot of Ally’s proofreading curry.

 

The views expressed here do not necessarily reflect those of the SfEP

Upgrading your SfEP membership: Advanced Professional

If upgrading your SfEP membership is a career goal for 2018, it can be daunting to begin the application procedure. But members who have successfully upgraded their membership can be a source of valuable advice on how to prepare your application.

To help, the blog team will be publishing a series of posts on applying to upgrade your membership, beginning with advice on achieving Advanced Professional Membership.

Toby Selwyn

My overriding impression of the upgrade process was how incredibly easy it was. In part this was because I had upgraded to Professional Membership around eighteen months before; since the information I provided for that application was transferred directly to this one, there was no need to resupply it. The online system is easy to use, mostly very intuitive, and inputting the new information took less than an hour.

The one unintuitive element of the process was how to indicate that my Professional application needed to be carried forward, as there is no obvious place to include its reference number as requested. An email to the office resolved that quickly, but it would be useful if it could be made clearer within the system itself.

In terms of building up the upgrade requirements, my only concern was the 100 hours of work that need to have been completed with a client for them to be allowed as a referee. As a fiction editor, I work primarily with independent authors, usually on one-off projects; within the last two years, I have only gained 100 hours’ work with one author. Fortunately, I did have enough experience with my few publisher clients to make up for it, but this requirement could be problematic for editors who specialise in working with indies.

Overall, the process was straightforward, and the office staff were very quick to help when needed. I would strongly advise anyone considering upgrading to go for it.

Catherine Hanley

To be honest, I’d always thought of Advanced Professional Membership as some kind of semi-mythical grade that wasn’t for the likes of me. But, I thought, have I reached the stage where I could at least check the requirements?

I’m glad I did: now I knew exactly what I needed to do, and that I wasn’t as far off as I’d feared. And I was reminded that perhaps I hadn’t been quite as assiduous as I could have been in keeping my CPD up to date and in logging all the hours I’d spent on each job. Sure, I’d done some training courses, but how many of them were recent? And yes, of course I’d been sending out invoices, but had I kept a separate record of the hours worked? Ah.

I went back through every filed invoice and every job I’d done professionally, dividing them into ‘work for publishers’ and ‘work for non-publishers’, then started a spreadsheet to log the invoice date, the client and the hours worked. Bingo: I knew I’d done a lot of work over the years, and it turned out I had enough experience. I was then able to email contacts at regular clients with exact figures on the work I’d done for them over the years – would they mind being a referee? They agreed.

Next, training. Not enough in the last three years, but now I knew where the gaps in my work experience were, I could find a relevant course. Living as I do in the middle of nowhere, the variety of online choices was a godsend. I confess I started off with upgrade points in mind, but the course I chose was one I should have done anyway, so I’m glad I had the incentive – and I picked up a number of tips and techniques that have been very helpful in subsequent work.

Finally, after several months, the online SfEP upgrade form. There it was. But it was laid out very logically, and with the correct information to hand, it was easier than I expected to fill in. I was delighted when I was informed that my upgrade had been successful. Tea and new business cards to celebrate!

If I had any tips, they would be: organise your record keeping as you go along, so you don’t have to spend time checking back through everything. Oh, and keep your training up to date, whether you’re applying for an upgrade or not!

Michelle McFadden

I did it. Finally. And it only took me about ten years.

I had been an Entry-Level Member (previously an Associate) of SfEP since the late noughties and my incomplete PTC Basic Proofreading course had been around for almost as long. I would start work on it and then other things would intrude: good things like parenting, holidays and work. I have interspersed freelance work with challenging in-house positions that provided training, structure and collegial feedback. The motivation to finish the course diminished as time went on.

In-house work and freelance editorial project management provided me with all of the hours of experience that I needed to upgrade. The truth is that my in-house training may have been enough for my upgrade application, but I’m too stubborn to have even investigated that possibility.

With the encouragement of my edibuddy accountability group, I finally completed the PTC course to give me those all-important training points. I procrastinated when it came to completing my upgrade application form, but I shouldn’t have; it was easy and straightforward and took a surprisingly short amount of time.

So now I have the assurance that my years of experience are now complemented by SfEP Advanced Professional status (which can only improve my position when pitching to clients). As the organisation moves towards chartership, I believe that will become increasingly important. I haven’t had my directory entry long enough to have experienced an increase in client approaches, but I do have a deep sense of satisfaction that something that has been on my to-do list for a very long time has now been achieved. And that feels good.

Hugh Jackson

Over my two and a half years as a member of the SfEP, I’ve now done the full circuit of the four main membership grades, and thus done the upgrade procedure three times. My latest upgrade was in June 2017 to Advanced Professional Membership, giving me a shiny gold badge on my directory entry and an @sfep.net email address.

Upgrading is so much easier with careful record-keeping. Right from the start I’ve kept a spreadsheet of everything I edit, even the tiniest project. As well as being invaluable for performance reviews and marketing, this record made the process much easier. My records told me to the minute how much relevant experience I had for each membership grade, along with the dates and lengths of each project and whether they were copy-editing or proofreading, all things that are necessary for the experience section of the upgrade form. Because it was all there, I simply deleted unnecessary columns and uploaded the spreadsheet with my upgrade form.

I also had PDF copies of CPD certificates saved on my computer that I could upload for the training requirement, and I asked my favourite clients whether they’d be able to give a reference (as one referee was a non-publisher, I also had to do the Basic Editorial Test).

The process is really straightforward and far quicker than expected: mine took just three days from application to approval. When I had a question (whether a reference from a previous update could be used for this one – it can), the office staff were quick and helpful as always. Remember, if you’ve upgraded in the past, you’ll have been emailed a copy of your last upgrade application, so you can copy bits from that.

John Espirian

I suspect most people who are asked about upgrading to Advanced Professional Membership will say the same thing:

“I wish I’d done it sooner.”

“The process was much easier than I thought it would be.”

“Don’t delay.”

All of the above are true for me. I delayed my upgrade attempt for well over a year, always putting it off with thoughts about not having enough upgrade points or not having enough time to get through pages and pages of the application process.

Eventually, I decided to sit down one afternoon to draw together all of the sources that would contribute to my upgrade application and then to make a start on the upgrade form. I thought if I could put in a couple of hours, that would at least break the ice and I’d be more likely to get the whole thing done sooner or later.

Needless to say, I was kicking myself when after a couple of hours I’d done all the data gathering AND completed the upgrade form in its entirety. It was all so quick that I had to double-check that I hadn’t missed something major. Why hadn’t I done it earlier?

I was impressed at how efficient the office were in processing my application, and the good news about my APM status was confirmed within three weeks.

I’d encourage anyone on the fence about upgrading to set aside a few hours and get it done. It’s really not as scary as you might think.

A word about anonymity

To ensure complete fairness, all upgrades are completely anonymous. After being processed by the staff in the office to remove all identifying information, they are passed to the Admissions Panel, whose identities are also secret – not known even to Council members. In order to maintain this anonymity,  we ask you not to discuss your upgrade application in places where members of the Panel might see it. In practice this means on the forums, in local groups and on social media. We are of course always delighted to see members taking their professional development seriously, so by all means celebrate your success in those channels once it has been confirmed. We share your excitement and sense of achievement.

Why would anyone join a local SfEP group?

Why indeed? I am a freelance editor (and researcher) involved in the SfEP Edinburgh Group, and these are some of the reasons I came up with.

Do you want to meet new people and make new friends? Your local SfEP group could be just the thing. The Edinburgh group draws its members largely from Edinburgh and the surrounding area, but we’re not an exclusive bunch and have welcomed people from as far afield as Germany to our recent meetings. The group includes well-established, highly experienced editors and proofreaders, although the balance is probably towards those who are relatively new to this type of work. Several of us have come to editorial work from other careers – a surprising number of us have, like me, worked as civil servants and local government officials. We meet on a roughly monthly basis with breaks over summer and Christmas, and have a varied programme of meetings and events. And it’s true, you probably already have friends. But do any of them want to talk – or even care – about punctuation and the difference between ‘that’ and ‘which’?

lewis-packwood1

Do you want to get out more? Over the last year, our group has organised a range of social activities. These have included walks (with and without dogs and cake), lunch meetings, and a Christmas outing. There was even a jazz outing. You can dip in and out of activities and meetings, and you don’t need to go to anything, but being part of a local group means you have access to like-minded people who probably have a similar working life to your own and might just be keen (and available) to leave the house and talk to someone once in a while.

Do you want to improve your editorial skills? We have had peer-led sessions on topics such as tackling complex briefs, editing theses, and the costing of jobs. Experienced editors in the group have been incredibly generous in sharing their knowledge and experience with those who are just starting out. We’ve also been able to demonstrate enough demand to lure tutors north to run SfEP courses here in Edinburgh – being part of a local group means that we have been able to encourage fellow members to register their interest in courses and reach that critical mass of six students. And, of course, training can be quite a commitment in terms of time and money, so being able to ask other people about the courses they have attended can take some of the risk out of signing up.

Do you want to get work? Well, who doesn’t? But it’s not always easy, especially for those of us who are new to editorial work or freelancing (or both). We all work as individual freelancers, and all need to look after our own interests, but we can all recognise a win–win situation when we see one. Within our local group, we share information about work opportunities and advertise jobs to our local colleagues when we are lucky enough to have too much work to take on a new assignment or can see a commission is outside our area of expertise. We’ve even set up our own Edinburgh Editors website promoting our group and our services (thank you, Lewis!). This is all especially helpful to the newbies amongst us.

Do you want to make freelancing work for you? I used to work in a large organisation with a personnel team, a welfare team, and an IT department, all of which disappeared when I decided to go it alone, but a local group can provide some of that business ‘infrastructure’. Over the past couple of years, the Edinburgh group has organised sessions on tax and finance, client liaison, marketing, and using social media. One of our best-attended – and most entertaining – sessions was our occupational health session run by Glasgow-based editor Denise Cowle, who previously worked as a physiotherapist. At a more informal level we have shared tips on timesheets, software packages, hot-desking opportunities, and billing overseas clients. This isn’t about being a good editor or proofreader, but it is about allowing us to work more effectively and sustain and build our businesses.

Or maybe you just want to ask a daft question?  We all know the SfEP forums are great for seeking advice from fellow editors. But sometimes it’s nice – and maybe a bit less daunting – to be able to ask people you know. Being part of a local group means you have access to a pool of people who can be relied on to give you a helpful response, however daft your question is.

If any of this strikes a chord, I would encourage you to check out your local group (you could even set one up if there isn’t one). For me, having access to a local group is one of the main benefits of being a member of SfEP, and I know I am not alone in this. Fellow Edinburgh editor Marie said: ‘As a newcomer to the world of editing and proofreading, belonging to a local group has been a lifeline for me. Through it, I’ve made good friends, useful contacts and discovered a wealth of support and inspiration.’ I couldn’t have said it better!

alison-plattsAlison Platts is an Edinburgh-based freelance editor and researcher. She is the author (or co-author) of a wide range of research reports, and she edits/proofreads academic articles, student theses, conference reports, research papers and reports, websites, and corporate publications of all types.

 

Image courtesy of Lewis Packwood

Posted by Tracey Roberts, SfEP blog coordinator.

Proofread by SfEP Professional Member Tom Hawking.

The views expressed here do not necessarily reflect those of the SfEP

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The thinking behind the new upgrade system

SfEP logoThere’s been much talk within the Society for Editors and Proofreaders (SfEP) recently about encouraging people to move up the membership levels, to show that the SfEP endorses their experience and professional development. The changes to the upgrade system, launched this week, are designed to make this possible for more people, with a wider range of backgrounds and editorial experience.

When making the changes we wanted to retain and build on the things that were already good about the existing upgrade system. We already had a carefully considered and anonymous assessment of individual applications by the Admissions Panel. We had fairly demanding yet somewhat flexible criteria, showing that people who had upgraded successfully had achieved something of real worth. We also had a system that made a genuine attempt to deal with a wide range of experience … but with room for improvement.

Under the old system, the biggest problems came when an applicant presented training, experience or references that were untypical or unproven (an undocumented training course, or a referee without obvious editorial expertise, for example). If these applications could not be made to fit the rules, the application would often have to be rejected. We also found that experienced editors were unwilling to join as associates, and this meant that the SfEP was failing to acknowledge and endorse real expertise as well as potentially missing out on many highly experienced and well-qualified members.

Before making any changes, we consulted the membership. Their feedback told us that the paper application process needed updating, and the supporting information needed simplification. They also found that some aspects of the system were too prescriptive and inflexible. Particular groups of people felt excluded by the upgrade criteria. And finally, there was much demand for a test to allow people to demonstrate their editorial skills.

To address these issues, the new system has the following important features.

  • We’ve taken the system online. There’s now an online form to replace the paper application, which also allows for plenty of flexibility.
  • We’ve aimed for more clarity. The explanatory materials have been rewritten and redesigned.
  • A wider range of experience can be counted. This has been achieved chiefly as a result of the editorial test, which provides points towards upgrading, and can be used to support experience and references. We plan to introduce an advanced editorial test in 2015 to complement the basic test now offered.

We hope these changes will smooth the path to upgrading for many more applicants from a range of backgrounds – both recent entrants to the profession and highly experienced editors – and will ensure that our accreditation process remains fit for purpose for years to come. To find out more about upgrading, and the editorial syllabus and test, visit the SfEP website.

Liz Jones is the SfEP’s marketing and PR director, and worked on the changes to the society’s upgrade system in her previous council post (professional development).