Category Archives: Events

What’s on near you? Information about the many SfEP events, local group meets and training courses.

Inside Bloomsbury Publishing for Editors and Proofreaders

In a brand new event series, Inside Bloomsbury, Bloomsbury Publishing is opening up about how it creates and publishes its books by inviting key members of the Bloomsbury team to talk about what they do in more detail than ever before. In this second event of the series, a follow-up to ‘Inside Bloomsbury Publishing for Illustrators’, a panel of Bloomsbury editors discussed the skills needed to edit works that please authors, agents and publishers – in partnership with the SfEP. Andrew Macdonald Powney tells us more about the event on 25 October.

Door to Bloomsbury Publishing's offices on Bedford Square, London

Bloomsbury Publishing, Bedford Square, London.

Bloomsbury publishes 2,500 titles annually, 80% of which are non-fiction. Every seat at the Bloomsbury Institute was booked on 25 October for a discussion between three Bloomsbury editors: managing editor Marigold Atkey, senior editor Xa Shaw Stewart and special interest editor Jonathan Eyers. It was chaired by Abi Saffrey, an Advanced Professional Member of the SfEP.

Jonathan summed up the stages of the in-house process: a structural edit by the commissioning editor, then a copy-edit focused on clarity, next typesetting, and only then proofreading – with checking e-books coming last and paying least well, since by that stage most errors have been found. Bloomsbury wanted quick, thorough, accurate proofreaders. The firm tends not to recruit through the SfEP directory, but rather, according to their own intelligence and contacts, and through the constant stream of CVs dropping into their inboxes; Jonathan Eyers gave examples of proofreaders without previous experience whom he had employed because something particular made them stand out. Editors might well take note of training like SfEP and PTC courses, however.

Working with Bloomsbury

So how can proofreaders attract work – and repeat work – from Bloomsbury? As to breaking through in the first place, Jonathan returned a couple of times to saying that a letter looking for work plus a generic CV stands next to no chance in competition against a distinctive application from someone with specialist expertise. Editors are on the look-out for people who may know more than they do on a topic that might cross their desks. These get added to the contact list.

Once employed, a freelancer’s flexibility is important, and for tried-and-tested freelancers this can work both ways. Reliability and turnaround are essential. Timings might be 2 to 3 weeks for proofreading or 4 weeks for copy-editing a text of 80,000 to 100,000 words. It will pay the freelancer more in the long run to stick to the agreed fee. Failing to keep to the deadline is another great way to mark yourself out as a risky pick. A third classic error is forgetting to back up the text you have been sent, which you need in case of file corruption or queries over changes. Freelancers can also lose credibility by altering text when they should raise queries; changes to the text that turn up only at the proofreading stage mean alterations to the typeset text, and that is expensive. Both budgets and schedules are tight and margins for error will stretch only so far (Marigold has worked on 38 books to date this year).

Marigold Atkey, Xa Shaw Stewart, Jonathan Eyers and Abi Saffrey at the Bloomsbury Institute

Marigold Atkey, Xa Shaw Stewart, Jonathan Eyers and Abi Saffrey. Photo: Ruth Burns Warrens.

The same but different

In-house editors within the same firm may have different approaches. Marigold might line up a proofreader at the same time as the copy-editor, and she might look for an indexer or even a freelance map illustrator as well. Her brief with the Raven imprint brings in fantasy, and a recent book required a floor plan to go with the text. Xa’s work with cookbooks might lead her to seek out ghost writers or project editors (though Bloomsbury seldom has need of freelance project editors/managers). Jonathan’s team looks to commission and publish non-fiction texts for identified niche markets, which is why it is subject expertise in a proofreader that especially attracts him.

Publishers have slimmed down, but that increases the overall proportion of freelance work. Whereas a few years ago it seemed that a few conglomerates might buy up all the independents, another possible future for publishing may now be coming into view: many, small independents without physical offices, producing books through networks of freelancers in a world where almost no one is in-house.

Practicalities

The trend is towards electronic mark-up for copy-edits: though the vast majority of Bloomsbury’s proofreading is still on hard copy. Thus, the BSI marks remain indispensable because they are internationally understood. Editing using Track Changes in Word is pretty much the rule and the system, though Xa felt that working from a paper copy as well might still be most effective. Her particular titles create a premium on freelancers’ awareness of visuals and design. The passage from book to e-book is now practically seamless, requiring comparatively minor changes like the position of the copyright page, and there is little freelance work in this area. Encouragingly, though, outsourcing the process to cheaper markets has its limits, since Bloomsbury requires quality in production and editing, especially sensitivity to nuance and idiom. In cookbooks, not just “broil / grill” or “zucchini / courgette” but the density of flour (and therefore the amounts in a recipe) may vary between the US and the UK.

This early evening on Bedford Square saw the Bloomsbury Institute introduce trends present and future clearly and enjoyably to a large, varied, and interested audience. In a show of hands, only five or six attendees are based in-house. Perhaps those few will take back the idea of this event to other publishing houses too.

Andrew Macdonald PowneyAndrew Macdonald Powney is an Entry-Level Member of the SfEP. He taught Politics and RS in state and independent schools after taking degrees in History and Patristic Theology, and he is now based in Edinburgh. Andrew is interested in political, religious, theological, and educational texts, and Plain English. His own writing appeared most recently in The Tablet.

 

Posted by Abi Saffrey, SfEP blog coordinator.

The views expressed here do not necessarily reflect those of the SfEP.

SfEP conference 2018: what they said

Places at this year’s conference at Lancaster University sold out quickly and the conference’s success has been blogged about by attendees since the event in September – here are the highlights.

SfEP directors and audience at the AGM

There was swearing

Kia Thomas’s session on editing sweary stuff was clearly a highlight for many members; it inspired Howard Walwyn to title his comprehensive conference review ‘#SfEP 2018 – Let’s Get F***in’ Serious‘.

Hannah McCall also enjoyed the session, and the Coco Pops option at breakfast; this was her first SfEP conference experience, and she talks about the warmth of strangers and support of her conference buddy in her summary.

Editors travelled from far and wide

Every year, more and more editors based outside the UK attend, and present at, the conference. Claire Wilkshire discusses British politeness in her post ‘Editors, sheep, conferencing‘.

Presenters push the boundaries of their comfort zones

The conference director approached Kia Thomas during her ‘Saying Yes’ kick, and Kia elegantly discusses the process of preparing and presenting at a conference in ‘Conferences, confidence and comfort zones‘.

There were indexers there too

The Society for Indexers’ conference was at the same venue at the same time this year, enabling sharing of some sessions and the gala dinner. Tanya Izzard is an indexer looking to develop her editing skills, and made the most of the opportunity to attend two conferences at once.

Attendees learnt stuff

Pamela Smith lists her main learning points from the two days in her conference report – AND she won a fabulous raffle prize so the learning can carry on.

The learning wasn’t just limited to the sessions – the quiz on the opening evening of the conference warmed up brain cells and revealed the vast amounts of random knowledge that editors carry around in their heads. Oh, and Kia Thomas was on the winning team.

But it’s all about…

As Stephen Cashmore reminds us, the conference is all about the people: those who plan, prepare and attend it.

Attendees at the 2018 SfEP Conference

There’s more coverage of this year’s sessions in the November/December edition of Editing Matters, the Society’s digital magazine for members.

Compiled by Abi Saffrey, SfEP blog coordinator.

The views expressed here do not necessarily reflect those of the SfEP.

Coming up

Talking Tech with BookMachine

By Anya Hastwell

“Find the thing that annoys you the most – and then try and fix it,”

says Sara O’Connor, Bibliocloud’s full stack developer at BookMachine’s recent Talking Tech event in London.

You’d be easily forgiven if your initial impression of an event encouraging publishing folk to learn tech is that that it will lure them away to pursue a more profitable career in another industry … but you’d be wrong. Sort of. (Touch wood.) What the event’s speakers want to encourage is for publishing folk to be inspired to learn more tech skills that can make their own working lives easier, as the publishing industry is – and has been for some years now – becoming more digital. A perfect example is that of educational publishing, where tech is making waves not only in making learning texts digital, but also with apps, online platforms and programs for homework tracking, online marking, assessment tracking, learning games, and others. But how can we make our tech and products more user-friendly?

Computer code

To answer this question and others, let’s go to the speakers on our all-women panel. Our host Emma Barnes, founder and CEO of Bibliocloud and MD of Snowbooks, starts things off. After being made redundant from a consultancy firm, Emma founded her own independent publisher, Snowbooks, before teaching herself to code and build systems within Excel to speed up the admin side of her business. (Yes, Excel really can be programming … ). She went on a coding boot camp via Code Bar, a charity that aims to make coding more accessible (she also recommends railstutorials.org). From having with no previous coding experience, Emma became a software engineer and went on to build Bibliocloud (now called Consonance), a publishing management software.

”Learn as much programming as you have the appetite for. It means you won’t be taken in by some flashy web developer, it gives you the agency to make good decisions. Tech is the new literacy … There is always a way to automate yourself out of misery.”

Next up is Lola Odelola, software engineer and founder of blackgirl.tech, an organisation that aims to help diversify the tech industry. Lola studied English literature and creative writing at university. While job hunting after graduation, she decided she wanted to build a website for herself to showcase her writing.

“After realising poets only make money when they’re dead, I set up a website for myself to try moving into journalism. I was jobless so I had a lot of time on my hands. I loved it, so then I did a bootcamp for 6 months.”

While seeing that there was some (gender) diversity in the tech industry – much like publishing – she saw there was still a long way to go before this stretched towards diversity in ethnicity: “Before I started coding I knew nothing about screen readers or accessibility, but I had friends who were getting tagged in photos by AI as apes. Tech should be making life easier for people on the margins.”

The importance of diversity within the tech teams creating our products is therefore vital for making publishing tech and other products more user-friendly and accessible, as such problems would be identified earlier and certainly caught before release to the wider public.
The coding language Ruby gets some extremely good press here tonight, which our next speaker Sara O’Connor recommends heartily. Sara started her career in children’s book publishing as an editorial assistant, and turned to tech to find better ways of doing boring and repetitive admin tasks, before working up the ranks to editorial director. She started off with no coding experience before doing a couple of week-long coding courses and then a three-month bootcamp, before returning to publishing with an array of new skills as Bibliocloud’s full stack developer.

“I’m a full stack developer building the software I wish I had when I was an editor. I advocate Ruby for publishing folks because it’s like a book. It’s an object-oriented language, and we’re already used to reading.”

The issue of diversity comes to the fore again as our last speaker, Janneke Niessen (entrepreneur, investor, board member, Improve Digital, Inspiring Fifty, Project Prep), reminds us that without diversity in tech, the future is not inclusive. “Algorithms are not neutral.” It seems that artificial intelligence stealing our jobs or killer robots are not the real danger, but our own bias, conscious or unconscious, is. Janneke proceeded to tell us a story of when she asked her son what he thought she did for a living. “A princess who dances!” was his reply. So she set about videoing herself while working, explaining what she was doing and why she was doing it to show him what she actually did at work. Janneke showed us some slides while giving us plenty to think about: some 65% of children in school today will have a job that does not yet exist; people’s ability to think differently, be different and challenge previous concepts of how things ‘should’ be done are valuable – people who can be flexible and mutable, and who do not necessarily fit in, are those who companies need to hire in order to change and keep up with the times.

Presentation slide about diversity and investment

This was quite possibly my favourite BookMachine event of those I’ve been to, and it did make me think about what we define as ‘coding’… Many among the SfEP’s ranks are either familiar with or swear by the use of Word macros (quite literally, sometimes). Very often, macros are the only way of being make certain projects achievable within a budget and timescale given by a publisher.

Whether you want to find some neat tricks in Excel to speed up your admin, start using some really clever Word macros that will do a lot of your editing dirty work for you, or update your CV with the kind of skills that could open doors to some really covetable workplaces and clients, there’s no doubt that the publishing industry needs people with a talent for tech, who can use it for an audience’s benefit.

How you want to apply these skills, and how far, is completely down to you. You’re still the one pressing the button.

Anya HastwellAnya Hastwell is an Advanced Professional Member of the SfEP as well as serving as its professional development director. After working in-house for several publishers for nearly 10 years she went freelance in 2014, and works on an enticing array of non-fiction material from medicine to history, ably distracted assisted by three feline helpers.

 

Posted by Abi Saffrey, SfEP blog coordinator.

The views expressed here do not necessarily reflect those of the SfEP

English Grammar Day 2018

By Abi Saffrey

Since 2014, the British Library and UCL (in association with PhilSoc and the University of Oxford) have hosted English Grammar Day. Although the event is primarily aimed at those teaching or studying grammar, the variety of sessions makes it a fascinating day for anyone with an interest on what we do with our words.Dictionary entry for grammarI first found out about English Grammar Day 2018 earlier this year (thanks Twitter) and was very keen to go – despite not having studied linguistics for 20 years, it’s still a subject that fascinates me and grammar is part of my day-to-day editing life. And it’s not often that you can get a day of CPD for the bargain price of £10 (and in the wonderful surroundings of the British Library too).

Jonnie Robinson started the day with a look at the British Library’s Evolving English VoiceBank and WordBank – excerpts of people talking about their word choices and grammar demonstrate how grammar forms part of our identity. The next session, presented by Lynne Murphy (an SfEP conference favourite), showed us the differences between American and British English grammar. Nope, not as different as we might like to think.

After a cuppa and a leg stretch, Rebecca Woods discussed how children acquire the grammar needed to ask questions – how they build up the components necessary to create a grammatically correct question (and how short a time it takes them), and of course what funny things they come out with in the process. How chickens?Small chick with other chicks behindTeaching and understanding grammar is on many teachers’ minds following curriculum revamps over the past few years. Suzannah Ferguson, a primary teacher now moving into postgraduate study, explained how there is a generation of teachers in schools who are without grammar knowledge and without second language knowledge. They face a steep learning curve just like their pupils. Suzannah was passionate about reassuring children (and teachers) that grammar is not the scary beast that it can easily be perceived as.

After lunch, SfEP President David Crystal brought humour and warmth to his session about grammar teaching.

‘Poppy knew what adjectives and nouns are.
She’d been drawing circles around them for ages.’

Giving children (and writers) the ability to play with words, to ask why changing the ‘standard’ word order changes the effect, develops their love of language. (Anyone for a game of adjective tennis?) Most children know many grammar rules through their acquisition of language – David believes we quibble and debate about around only 5% of grammar as a whole. We’re all grammar experts by the time we start to learn to write and read.

The final session was a panel discussion with all of the presenters, chaired by John Mullan from UCL. In summary:

  • Breaking (grammar) rules is fun.
  • Observe, explore and investigate language to make it – and grammar – interesting.
  • Usage creates norms.
  • Grammar arguments quickly evolve into identity.
  • Linguistic prejudice is real, and wrong.

Although the day was not directly aimed at editors, it did feed my appetite for language awareness and grammar knowledge. It reminded me to question my own preferences for certain structures or word choices; an author’s voice must be respected when it does not sound like my own.

I will certainly be booking my ticket for English Grammar Day 2019 as soon as the email arrives next spring – join me, editors and language lovers!

Abi SaffreyAbi Saffrey is an editorial project manager and copy-editor, and is an Advanced Professional Member of the SfEP. She really should get around to finding a suitable postgraduate linguistics course.

 

 

 

The views expressed here do not necessarily reflect those of the SfEP.

So, what is editorial excellence…? We asked visitors to London Book Fair 2017 to tell us.

The whirlwind that is London Book Fair is over for another year. We are very grateful to LBF for again giving us the opportunity to exhibit at the fair. We wanted not only to spread the word about the SfEP in general, but also to push our message that editing does matter. Which raises the question of what good editing looks like.

We ran a competition* inviting fair attendees to tell us what ‘editorial excellence’ means to them. We had a mixed bag of responses, but with some common themes. Here are some of them:

Do you agree with them all? It’s interesting to note that entries from some of the publishing students and those newer to the profession have a common theme of ‘going above and beyond’ and producing error-free work, whereas those from more experienced hands focus on retaining the author’s voice and balancing the demands of the process.

Perhaps that experience is telling. Learning how to be a good editor takes time. It very much involves acquiring and nourishing our sense of what and when not to change. As editors and proofreaders, we all want our work to be error-free (and cringe when we let through a blooper), but what would ‘perfection’ look like? Often one person’s notion of what is ‘right’ is quite different from another’s. Our job, perhaps, is not to impose our picture of perfection but to get to know what our client’s picture looks like.

Ian Howe presented a seminar for us called ‘Editing matters – doesn’t it?’ This was met with great enthusiasm by a packed room. He gave us some good examples of when not to change, proving that there’s more to editing and proofreading than just knowing the ‘rules’ of grammar and being able to spot typos. To apostrophe or not to apostrophe, that was the question. (The answer is yes if it’s King’s Cross, but no if it’s Barons Court. You just have to know that. Or know when to look something up.)

It’s a tricky business this editing malarkey, isn’t it? It’s just these sorts of questions that we’ll be exploring further at our annual conference from 16–18 September, Context is key: Why the answer to most questions is ‘It depends’. Booking is open now, and there’s an early-bird rate until 28 April. But don’t ponder too long – our conference places usually sell out fast!

*Congratulations to Sophie Eminson, whose name was drawn as the winner from our competition entries. She wins a complete set of SfEP guides.

Margaret HunterMargaret Hunter is the marketing and PR director of the SfEP. She works as an editor and proofreader as Daisy Editorial, and particularly likes helping independent authors with business guides, memoirs and general non-fiction. She loves taming Word’s styles and templates.

 

National Indexing Day, Thursday 30 March

The Society of Indexers is celebrating its diamond anniversary in 2017 and has designated Thursday 30 March as the inaugural National Indexing Day. This date marks the 60th anniversary of our formal constitution at the premises of the National Book League in London on 30 March 1957 by G. Norman Knight and colleagues. Knight counted it as ‘one of the achievements of the Society to have removed the intense feeling of solitude in which the indexer (of books and journals, at any rate) used to work’.


To give due credit, we were inspired to set up National Indexing Day after seeing #NationalProofreadingDay trending on social media on 8 March 2017, shared by SfEP and others. I believe National Proofreading Day was originally founded in 2011 by American proofreader Judy Beaver in memory of her mother, Flo, who ‘loved to correct people, so her birthday is the ideal day to correct errors’ (from the National Proofreading Day website). One of our members, Ruth Ellis, wondered if we should set up our own National Indexing Day and I suggested 30 March after discovering that this was the original SI foundation date. We have since pulled this together in the intervening three weeks. Luckily we’re good at working to tight deadlines.

The Society of Indexers (SI), now based in Sheffield, is the only autonomous professional body for indexers in the United Kingdom and Ireland and is associated with other indexing organisations around the world. Its aims are to promote indexing, the quality of indexes and the profession of indexing. Membership includes around 400 specialist indexers across the UK, working for authors and publishers in more than a hundred different subjects, from accountancy to zoology.

SI and SfEP of course share a common heritage and continuing close ties. The Society of Freelance Editors and Proofreaders, as it was then, was founded by a small group of volunteers led by Norma Whitcombe after informal conversations at the SI conference in Cheltenham in July 1988. The two societies shared office premises and a joint administrator in London in the 1990s before SI moved to Sheffield. I myself was already a freelance proofreader, copy-editor and SfEP member before joining SI and training in indexing. I really enjoyed the first joint SI/SfEP conference in York in September 2015 and I hope there will be many more such collaborations. Having just renewed my subscriptions, I am also appreciating the current membership discount for being a member of both societies.

The art of indexing

Indexing is an ancient art. The oldest printed indexes are thought to be found in two editions of St Augustine’s De arte praedicandi (‘On the art of preaching’), published in the 1460s soon after the invention of the Gutenberg printing press. Handwritten indexes date back much further. Records from the papal court at Avignon show that by the early 1300s people were being paid to compose indexes. There is further evidence to suggest that the 3000-year-old ancient book of hexagrams I Ching (Book of Changes) from China contains the world’s oldest index.

We have come a long way from early handwritten indexes and the days of filing index cards in shoeboxes. Today’s indexers use sophisticated indexing software to create standalone back-of-the-book indexes or embedded/linked indexes within the main text itself. In the digital age, indexes are just as essential in ebooks; a full-text search or Ctrl-F cannot think like the reader. A good book index is made neither by magic nor machine; an index is not just an automated alphabetical list of keywords. Computers can’t read, so they can’t index. They don’t cope well with homographs, synonyms or judging between significant and passing mentions of a topic. Context is key; it all depends (which indeed applies just as much to editing and proofreading). Professional book indexers are trained to analyse each text, identify the important concepts and allow for alternative reader approaches. A good index is like a road map back into the main text. A bad index is at best laughable and at worst less than useless. And a non-fiction book with no index at all is a crying shame, as is regularly bemoaned in book reviews and on social media. As our past president John Sutherland says, ‘Using a book without an index is like trying to fish with your fingers’.

SI has an ‘Indexers Available’ online directory, similar to the SfEP Directory, which lists SI-approved and accredited indexers. The directory is searchable by subject specialism. Like SfEP, it too has local groups, workshops and an annual conference. It also publishes The Indexer, the quarterly international journal of indexing. If you are interested in becoming an indexer yourself, SI runs a ‘Training in Indexing’ distance-learning course leading to the qualification of Accredited Indexer. I completed this course and I can recommend it highly. Indexing is intellectually challenging and that’s part of what I love so much about it. It can be very hard work but it’s rarely dull. And, unlike with editing/proofreading, which arguably is invisible when at its best, the indexer gets to add a new visible part to the back of the book.

Unsung heroes unsung no more

There will be much ado about indexing in Oxford this June. As SI finishes celebrating its diamond anniversary conference and gala dinner at St Anne’s College on 21 June, index scholars and lovers will gather at the Bodleian Library for a two-day symposium on the Book Index (22–23 June) organised by Dr Dennis Duncan. We are pleased that there will be an SI panel on ‘Indexing Today’ at this symposium, including joint SI/SfEP members Ann Kingdom (current SI Chair) and myself.

We hope that the launch of National Indexing Day on Thursday 30 March will provide a useful opportunity to promote the profession of indexing. We will be encouraging people to share gems of best indexing practice on social media with our dedicated hashtag of #indexday. Please do join in with your own examples if you appreciate a good book index. As our Honorary President Sam Leith says in his associated forthcoming article in the Guardian, book indexers may just be some of ‘the unsung heroes of the publishing world’. It’s high time for the diamond indexers to shine.

Further information can be found on the Society of Indexers and Book Index symposium websites.

Paula Clarke Bain is a book indexer and editor and an Advanced Professional Member of both SI and SfEP. You can contact her by email on pcbain@baindex.org, see her website and indexing blog at baindex.org or find her on Twitter @PC_Bain.

 

Mediterranean Editors and Translators: All About Editing

First, a bit about me

As a ‘re-emerging’ translator, I have been attending METM conferences as another stop on the road to reconnecting with a profession I fell into years ago and laid aside due to personal circumstances. As a bit of an outlier, I justify my presence by moderating the ‘off-METM’ Translation Slam. A few weeks before the conference, I sent two ‘volunteer’ MET members a short text to translate from Spanish to English, and during the slam we discussed the choices they made (word choices, but also punctuation choices!). I mention this as it has a great deal to do with my experience of the METM16 conference, which this year was all about editing.

Wait, what is MET?

MET (Mediterranean Editors and Translators) is an association of translators and editors whose main language is English, whose objective is peer training, and whose founders thought Mediterranean sounded sexier than European.

Based in Barcelona, MET holds workshops two or three times a year, but the big bash is the annual conference in mid-to-late October. Following an afternoon and morning of workshops as warm-up, the day-and-a-half-long conference is filled with panel discussions, lectures, interactive sessions, and presentations set two or three to a timeslot, except for the two keynote or plenary talks.

metm16-cloister-lunch-sfep-cescanadon

This year’s conference, ‘Raising standards through knowledge sharing and peer training’, was held at Tarragona’s Centre Tarraconense ‘el Seminari’. The cathedral-ceilinged auditorium filtered the sunlight through its stunning stained-glass windows onto keynote speakers Margaret Cargill, in from Australia, and Mary Norris, the New Yorker’s ‘Comma Queen’. Jealous yet?

Workshops and conference sessions

As I said, it was all about editing for me this year. I attended Joy Burrough-Boenisch’s fantastic three-hour Friday-morning workshop, Editing theses and dissertations written by non-native speakers of English, where I also learned about a series of online proofreading and editing guidelines. In the afternoon, John Linnegar taught me the difference between light, medium, and heavy editing; I was impressed by Kate McIntyre and Jackie Senior’s work as in-house academic editors in the Netherlands (and also made a note to look at SENSE’s guidelines); and Valerie Matarese talked about author editing. After a panel discussion on interventionism as an editor/proofreader of academic papers, I learned about ITI from Sarah Griffin-Mason, about the social science genre from Susan M DiGiacomo, about translating and editing titles from Mary Ellen Kerans, misused English in EU publications from Jeremy Gardner, and disability-related terms from Mary Fons i Fleming.

Keynote talks

Friday evening, just before the Clos Montblanc-catered wine reception in the cloister, Margaret Cargill shared with us her studied understanding of ethics and education in academic publishing in relation to editing and translating. The issue of what constitutes teaching, and where the line is drawn at what my professors used to call cheating, are hot topics. Times change, technologies change, the world is changing, and we professionals must keep abreast of how these changes affect the way that we work, whether our field is in academics or technology, business or fiction.

Right before Saturday’s cocktail lunch, also in the cloister, Mary Norris held us captive during her keynote talk, ‘New Yorker style: the major arcana’. Using a few New Yorker cartoons and a piece of fiction, Mary led us through the process of query-editing copy to the characteristically peculiar standards of the famous magazine. She even gave us an example or two of times when she clashed with the ‘artistic vision’ of certain authors. Sometimes she wins, sometimes she loses, she confessed, but she never seems to lose her good cheer or her enthusiasm. What a pleasure it was to have her at the conference, and it was an added pleasure to have both Margaret and Mary among the Sunday-morning post-conference diehards who took a stroll along Tarragona’s Roman amphitheater and beachfront to El Serrallo and a final vermouth among colleagues and friends.

But getting back to me

It turns out that what is showcased in every translation slam – the infinite ways in which a given translation can be resolved – is also true when editing text. The ethics involved in translating a 150-year-old Spanish text into the English of 2016 are as complex as those of editing a non-native-English speaker’s PhD thesis, even though the possible consequences may not be as dire.

Happily, the eternal question remains: How far can you stretch the truth of the original text to make it fit into ‘proper’ English? And what is proper English, anyway? I’m hoping to attend a few more sessions on this very subject a year from now in Brescia, Italy. #METM17

kymm1Born in Boston, Kymm Coveney has lived in Spain since the 1982 World Cup. A former commercial translator, she is currently transitioning to literature (Catalan/Spanish/English). Meanwhile, accounting pays the bills.

Links to poetry, flash fiction and translations are at BetterLies. Glasgow Review of Books showcases her latest poetic translation. She tweets mostly about poetry @KymmInBarcelona.

Photo credit: Cesc Anadón, MET

Posted by Tracey Roberts, SfEP blog coordinator.

Proofread by SfEP Professional Member Tom Hawking.

The views expressed here do not necessarily reflect those of the SfEP

The new girl and the SfEP conference, Part 2

By Karen White

(You can read Part 1 here.)

I survived! Actually, I did more than survive – I thrived!

On the day I got back to my desk after my first SfEP conference I spent a lot of time tweeting and Facebook messaging people I had met in person over the weekend, sending follow-up emails, and connecting with people on LinkedIn. I looked over all the notes I took, watched some of the live videos I missed, and reduced my coffee consumption to two cups all day.

I have to confess to having felt a bit nervous last week as all the chat ramped up about nail polish, tiaras and navigating Birmingham’s roadworks, but as it turned out, I needn’t have fretted at all. I did take a wrong turning off the Ring Road, and had to ask for directions to the registration desk (Who did I ask? Only Louise Harnby herself!), but once I’d registered and had the Cult Pens goody bag in my hand, all was well and it was straight into the AGM. Then it was straight from the AGM to the first-timers’ drinks, to dinner, then the quiz, then back to the bar. All the time chatting to people whose names I recognised from the Forums, Facebook groups and Twitter, as well as plenty of people I hadn’t crossed paths with before. And they were all really friendly and welcoming, and all had interesting angles on editing and proofreading work that were mostly very different to mine: maths, menus, fiction, legal, Shakespeare, Welsh. Plenty to ponder as I made my way back to my room (with its king-size bed, fluffy white towels and separate desk area), and the conference itself hadn’t even started yet!

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Sunday was the first full day. After a substantial breakfast and the Whitcombe Lecture given by Susan Greenberg (My favourite quote from Susan’s research, asking editors about their work was: “You have to tell people they’ve got to do a shitload more work, and try to make it sound interesting.” (Constance Hale, freelance book editor)), I was off to a session on developing my editorial and professional career. Chris McNab’s message in this session was all about thinking where you want to be in the future, and working out the skills you need to get there. Getting there may involve stepping out of your comfort zone and trying something new. This was a message that was repeated in Sue Richardson’s session on moving from freelancer to entrepreneur, and again in the Speed shake-up session on ways to revitalise an established career. I had selected sessions that were on a similar theme because this is the stage I’m at in my career, and the conference has coincided with a quieter than usual patch on the work front, so I’ve come away with plenty to mull over.

The live session I went to on Sunday afternoon was the great fees debate. Always a hot topic, and always interesting to hear others’ thoughts. Unfortunately, there is no easy answer to whether we should accept lower rates sometimes, but it’s reassuring to hear that the idea of showing solidarity in the face of unacceptably low fees is popular. This is a topic being discussed a lot at the moment in my community of ELT (English Language Teaching) freelancers, and I know it’s not going to go away any time soon.

On from sessions to the TweetUp, which is such a great idea when you usually only communicate in 140 characters. I’d had conversations with so many SfEP-ers on Twitter before the conference, and it was lovely to be able to get to know the people behind the tweets a bit more. I think I contributed quite well to the #sfep16 hashtag, which is a great way to follow the conference if you’re not there in person, or to follow sessions that you weren’t in.

Drinks reception, tiaras, rapping, gala dinner, award presentation, Lynne Murphy and Antiamericanisms. I have honestly never been to such an entertaining and varied conference before. Nor have I been to one in such a well-appointed venue.

Was Monday really only the second day? I did a quick Live video with John Espirian for my business Facebook page, then headed off to the first session, which was Laura Poole’s look at being an effective freelancer. Entertaining, and full of sound advice. I will never book a 9am doctor’s appointment again, when I could be using the most productive part of my day for working. Appointments are for late afternoons from now on. More useful tips followed in Sophie Playle’s session on making the most of your website. This is something I’m definitely not doing at the moment, so my to-do list just got a bit longer. Then David Crystal’s closing lecture on the impact of the internet on ‘text’ came all too soon.

I didn’t come home with a raffle prize, but what I have brought back are a lot of things to think about for my business, a determination to check and contribute to the Forums more frequently, a lot of new friends and contacts, the knowledge that there is a great supportive community out there, and a resolution to attend another SfEP conference. Oh, and a speeding ticket as a result of my eagerness to get there on Saturday!

Karen WhiteKaren White is a freelance project manager, editor and trainer specialising in ELT publishing. She runs a Facebook page where ELT editors can chat and share information, and blogs about editorial issues at White Ink Limited. If you’re a Twitter user, you can find her @KarenWhiteInk.

 

Posted by Tracey Roberts, SfEP blog coordinator.

Proofread by SfEP Entry-Level Member Sarah Dronfield.

The views expressed here do not necessarily reflect those of the SfEP

Social media round-up: SfEP 2016 conference

Anyone following the SfEP on Twitter, Facebook or LinkedIn will have seen a number of great blogs written by attendees of the 2016 conference. In case you missed them, a selection are summarised below.

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The 27th annual SfEP conference by Katherine Trail
It’s been a couple of days since I returned from my second SfEP (Society for Editors and Proofreaders) conference, and I’ve just about regained the power of speech, although I can’t guarantee this blog will make 100% sense (but when do they ever?!) …

Kat has also produced a great video blog on The value of conferences

#SfEP2016: reflections on the 2016 Society for Editors and Proofreaders conference by Hazel Bird
I spent the weekend just gone in Birmingham at the 2016 Society for Editors and Proofreaders (SfEP) conference – my fourth. There were over 30 hours of excellent CPD and networking opportunities, and I’ve emerged re-invigorated and with plenty of new ideas for my business and personal development, if a little brain-weary …

Conference Call by Sara Donaldson
At the 2015 conference, as a newbie, I felt like a rabbit in the headlights (it was the first time I’d ever met ‘real’ editors), but this year was a much more relaxed affair, meeting up with all the wonderful people I met last year who I’m proud to call friends (and some lovely new friends too).  It was more relaxed, even if I did take a wrong turning, ended up heading back out of Birmingham, and arrived at the Aston Conference centre a little shaken up (thanks SatNav app) …

Lessons from #SfEP16 by Melanie Thompson
I have been to several SfEP conferences, but this was by far the most enjoyable. I learned a lot and had a great time meeting familiar faces and making new friends. Here are my sixteen top ‘takeaways’ …

Looking back at #SfEP16 by Graham Hughes
This was my second SfEP conference, the first being last year’s gathering in York. That time, I arrived with some trepidation, as if I was going to be surrounded by veterans who were out to judge me. I soon realised, though, that this was nonsense. Everyone was there to learn, share ideas and enjoy themselves. This year, I could turn up without any of those worries. The experience that I’d gained in the last 12 months also helped me feel more confident, and being a local group coordinator had possibly even put a slight swagger into my step …

Converting put-downs into pitches by Liz Jones
I went to the SfEP conference at the weekend, had a brilliant time catching up with friends and colleagues, and came back fired up with loads of new ideas and objectives for continuing to develop my editorial business. And yet … over the course of the weekend, still I came out with some absolute clangers when called upon to describe my professional self and what I do …

Setting up Mastermind and accountability groups was mentioned as a possibility for members of the SfEP at the conference, and John Espirian discusses the key issues in his latest video blog.

Compiled and posted by Tracey Roberts, SfEP blog coordinator

The views expressed here do not necessarily reflect those of the SfEP

A survival guide for introverts networking at the SfEP conference

By Abi Saffrey with contributions from Julia Sandford-Cooke and Melanie Thompson

There are loads of blog posts about how to cope with attending a conference if you’re an introvert – just search for ‘introvert conference’ and you’ll find lots of bedtime reading.

We’ve had a look through some of those blog posts, relived our own introvert experiences and racked our own brains to put together this networking guide for introverts: surviving the SfEP conference – this year’s is fast approaching and preparation can be the key for those of us who find large work and social occasions a somewhat overwhelming prospect.

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What’s an introvert?

It’s a characteristic/personality label that some people adopt.

  • One description doesn’t fit all.
  • The common contemporary definition is someone who gets energy from within rather than from other people.
  • It does not equate to shyness, though some introverts are also shy.

Extroverts can find conferences overwhelming too – they’re intense events. Meeting new people and having to make conversation with strangers can be intimidating for anyone.

Who’s an introvert?

Somewhere between a third and a half of the general population. Probably more than that among editors and proofreaders, particularly those of us who have opted for the freelance lifestyle.

Why would an introvert want to go to the SfEP conference?

For the same reasons as extroverts – to learn new skills, to be inspired, to hear about the latest developments in publishing and, yes, to meet other editors and proofreaders. Where else can you laugh with someone who understands about having to remove double spaces after full stops after the revisions have come back from the author for the third time?

Things to do before the conference

  • Think about what you want to get from the conference – and how you’re going to get it.
  • See who else is attending and if there are one, two, three people in particular you’d like to talk to, or at least make an initial connection with. Perhaps you’ve read their blog or been helped by their advice on the SfEP forums. Maybe you’ve seen their pithy comments on Facebook editorial discussions and just think you’d get on with them.
  • Pre-break the ice. Make contact with those people in advance – the groundwork can be done in a thought-out email rather than having to do a big face-to-face introduction.
  • Research the speakers and their topics to give you conversation starters.
  • Prepare some opening lines or questions [For example: Favourite part so far? Which bit are you most looking forward to? Which sessions are you going to today/tomorrow? What brings you here? Will you come again? What’s your favourite aspect of your work? Are you hoping to learn something in particular while you’re here?]
  • Think about how you may answer those questions.
  • Watch Susan Cain’s TED Talk about the power of introverts.
  • Look at the schedule – where are you going to slot in the wind-down time? Are there sessions you may be able to miss if you need a break?
  • Think about what kind of things will make the conference more stressful. Sharing a taxi with strangers? Not knowing anyone on your table at dinnertime? Do what preparation you can to lessen those stresses – make contacts, budget for a taxi on your own.
  • Take things with you that help you feel comfortable – fluffy slippers, a new notebook, a photo of your dog, something that reminds you of home or another happy place.
  • Stick to your normal morning routine, as much as you can. Bring your own teabags or coffee, or whatever you need for you to start the day in the normal way.

Things to do during the conference

The main thing is to make the conference work for you.

  • Before walking into a social situation or a session, stand tall, roll your shoulders back and take a deep breath (or several) – do the power pose.
  • Make time for breaks – in whatever form recharges you. Sit in the sun, read a book, go for a walk.
  • Use your downtime to consolidate what you have learnt so far and plan for what’s coming next. Or just stare at a wall.
  • It’s okay to go off on your own, or to stare at a wall.
  • Be who you are – there is no ideal conference attendee mould that you have to fit into.
  • It’s okay to be a quiet participant. Listen. Say only as much as you are comfortable saying. There is no minimum or maximum contribution.
  • Recharge during a session (not necessarily dozing off…). Arrive just before a session is about to start, don’t sit too close to the front, Tweet.
  • Ask someone you know to introduce you to someone else.
  • Preserve your energy for when you need it most – some sessions are more important than others.
  • If you’ve had enough, miss a session. You can always track down the speaker’s notes or slides later, or (gasp) ask another attendee about the main points covered.
  • Use your skills to your advantage – listen, think, listen, ask perceptive questions, listen, ask why and listen carefully to the response.
  • Don’t talk to everyone – you don’t have to and it’ll just wear you out.
  • Don’t wear new shoes – sore feet can be really distracting.
  • Don’t fixate on what you’ve said or done afterwards. You might be mortified that you got that person’s name wrong or forgot you’d met before, but they probably took it in their stride. They might even be worrying about having done the same thing.

Things to do after the conference

  • Schedule some downtime in the following week.
  • Plan some time to go through your notes and decide on some action points (not just for introverts).
  • Make plans to go again next year – each time you’ll know more people, you’ll know the way things work, you’ll be a bit more comfortable.
  • Get in touch with anyone you wanted to talk to at the conference but didn’t have time to.

Let us know if you have any other good tips for surviving ‘big events’.

Abi Saffrey, Julia Sandford-Cooke and Melanie Thompson are all introverts and will be at this year’s SfEP conference. Don’t be offended if they want to be alone.

Abi SaffreyAbi Saffrey is an advanced professional member of the SfEP. She specialises in copy-editing and proofreading economics and social policy content, and anything within the wider social sciences realm. Abi is a social introvert with two young children, and slight addictions to bootcamps and tea.

 

Blog posts I visited while writing this post

How introverts can make the most of conferences

How to survive big conferences as an introvert

An introverts guide to getting the most from a conference

Six ways introverts can avoid feeling shy at conferences

Should introverts go to conferences?

The introvert’s guide to surviving an in-person conference

An introvert’s guide to conference networking

Introverts: how to make friends and network at conferences

The views expressed here do not necessarily reflect those of the SfEP