Tag Archives: experience

The thinking behind the new upgrade system

SfEP logoThere’s been much talk within the Society for Editors and Proofreaders (SfEP) recently about encouraging people to move up the membership levels, to show that the SfEP endorses their experience and professional development. The changes to the upgrade system, launched this week, are designed to make this possible for more people, with a wider range of backgrounds and editorial experience.

When making the changes we wanted to retain and build on the things that were already good about the existing upgrade system. We already had a carefully considered and anonymous assessment of individual applications by the Admissions Panel. We had fairly demanding yet somewhat flexible criteria, showing that people who had upgraded successfully had achieved something of real worth. We also had a system that made a genuine attempt to deal with a wide range of experience … but with room for improvement.

Under the old system, the biggest problems came when an applicant presented training, experience or references that were untypical or unproven (an undocumented training course, or a referee without obvious editorial expertise, for example). If these applications could not be made to fit the rules, the application would often have to be rejected. We also found that experienced editors were unwilling to join as associates, and this meant that the SfEP was failing to acknowledge and endorse real expertise as well as potentially missing out on many highly experienced and well-qualified members.

Before making any changes, we consulted the membership. Their feedback told us that the paper application process needed updating, and the supporting information needed simplification. They also found that some aspects of the system were too prescriptive and inflexible. Particular groups of people felt excluded by the upgrade criteria. And finally, there was much demand for a test to allow people to demonstrate their editorial skills.

To address these issues, the new system has the following important features.

  • We’ve taken the system online. There’s now an online form to replace the paper application, which also allows for plenty of flexibility.
  • We’ve aimed for more clarity. The explanatory materials have been rewritten and redesigned.
  • A wider range of experience can be counted. This has been achieved chiefly as a result of the editorial test, which provides points towards upgrading, and can be used to support experience and references. We plan to introduce an advanced editorial test in 2015 to complement the basic test now offered.

We hope these changes will smooth the path to upgrading for many more applicants from a range of backgrounds – both recent entrants to the profession and highly experienced editors – and will ensure that our accreditation process remains fit for purpose for years to come. To find out more about upgrading, and the editorial syllabus and test, visit the SfEP website.

Liz Jones is the SfEP’s marketing and PR director, and worked on the changes to the society’s upgrade system in her previous council post (professional development).