Category Archives: Reviews

What’s new in PerfectIt 3?

PerfectIt 3, a new, updated version of the popular software that many of us find invaluable, has just been launched by Intelligent Editing. Wendy Toole looks at what the new version has to offer.

PerfectItscreen

The first difference to notice with PerfectIt 3 is that it has its own ribbon tab (or its own toolbar in Word 2003), not only making its new features instantly available but also opening up and drawing attention to existing features that may have skipped a user’s notice in earlier versions. There is simple access to ‘Reports’ and ‘Help’ groups, and also the new ‘Style Sheets’ group that now includes many options in addition to basic UK or US English spelling, such as Australian or Canadian, and a choice of house styles such as those of the European Union and the WHO.

Of the many new tests included in PerfectIt 3, the ones that appeal to me as an editor mostly of academic humanities texts are those for accents/foreign characters, italics, and brackets and quotes left open. The test for accents/foreign characters will draw your attention to inconsistencies such as ‘café’ and ‘cafe’. The italics test includes a selection of phrases such as a priori and inter alia, to which you can also add your own items: you select whether you want the terms always, never or consistently italicised, with the default being for consistency. (My authors often italicise ‘HMS’ in names of ships, so I’ll be adding that to the ‘never’ list …) What the test for brackets and quotes being left open can do to help you doesn’t need explaining.

Useful for STM

Among the new tests that will be of particular use to editors working on STM-type texts are those for superscripts and subscripts, percentage symbols and non-breaking spaces with measurements. They are also likely to appreciate having the useful ‘Table of Abbreviations’ accessible on the ribbon. PerfectIt 3 is even more customisable than its predecessor, and the ‘Style Sheets’ group in the ribbon makes the many available options easy to negotiate. Among those that will be welcomed by almost everyone are options to set capitalisation styles in different heading levels, and tests for the hyphenation of prefixes (as with the italics test, you can opt for always, never and consistency). Also – to my surprise and delight – there is now the facility to carry out wildcard find and replace routines: if you have a special F&R that does just the thing you want, such as replacing hyphens in number ranges with en dashes, which I seem to use in every job I do, simply paste it in on the ‘Wildcards’ tab of the ‘Style Sheet Editor’.

Skip sections

Another new feature that will be a great time-saver for many of us is the option to tell PerfectIt 3 to skip particular sections of text when running checks. Anyone who edits material with a lot of quotes from other sources will appreciate this, not to mention those – probably most of us at one time or another – whose work contains bibliographies. As well as opting to exclude from checking all text between straight/curly single/double quotes in ‘Choose Sections to Check’, you can type in the name of the Word style you have applied to your block quotes, and these will be skipped too. Footnotes, endnotes, references and bibliographies can all be excluded from the tests in their entirety, and you can also exclude all italic text elsewhere in your document.

Bespoke style sheets

As in PerfectIt 2, it is simple to make bespoke style sheets (either from scratch or based on an existing style sheet to which you wish to make customisation tweaks) to suit each of your clients. The new ‘Edit Current Style’ feature not only contains more options than were available in PerfectIt 2 but, with its plus-size dialogue box, is extraordinarily user friendly.

As a longtime user of PerfectIt, I was delighted to be asked to test and review PerfectIt 3. Unlike many software updates we’ve all struggled with, the new version is a clear and substantial improvement. Here, I have only scratched the surface of what it can do to help you perfect your documents. PerfectIt 3 is free to try, so do take a look whether you are a PerfectIt2 user or new to the product. I think you will like it. I certainly do.

Find out more at www.intelligentediting.com.

Wendy Toole profile pic

Wendy Toole is an advanced professional member and past chair (2011–2013) of the SfEP. She edits mainly academic humanities subjects, and historical and literary fiction. Her private passions include Victorian London, Victorian literature, and old maps and photographs. Follow Wendy on Twitter or find her on LinkedIn.

 

This review originally appeared in the May/June edition of Editing Matters, the membership magazine of the Society for Editors and Proofreaders.

Members of the SfEP get a 15% discount on PerfectIt. If you’re already a member, log in to the Members’ area of the website for details.

A copy of Martin Chuzzlewit before being restored by Exeter Bookbinders

SfEP Devon group discovers the beauty of bookbinding

Chaim Ebanks from Exeter Bookbinders demonstrates bookbinding to the Devon SfEP group

Chaim Ebanks from Exeter Bookbinders

The beauty of a good piece of writing is in its content and style, which is what the editor and proofreader will tend to focus on. But hard-copy books are about more than cleverly written prose – they can often be works of art in their own right. Books can engage all our senses: the heady smell when you enter a bookshop; the sound of the paper as you turn a page; the salt you can almost taste on your lips as you read a scene depicting a windswept beach; and the pleasure that courses through your veins as you caress that dog-eared copy of your favourite novel.

Sadly, despite lots of TLC, our most treasured books can become more than a bit dog-eared. And that’s where expert bookbinders can come to the rescue, restoring our special books to their former glory.

After a fascinating session on bookbinding at last year’s SfEP conference, the SfEP Devon group recently invited Chaim Ebanks from Exeter Bookbinders to speak at one of its regular meetings in Exeter. Armed with a bone folder, needle and waxed thread, goatskin, and two Marmite jars containing mysterious ingredients (definitely not what was on the label), Chaim set about demonstrating the ancient art of bookbinding.

The session began with a brief history of writing systems covering soft clay tablets, the introduction of scrolls, the advent of paper and the use of wax tablets.

Chaim then set about demonstrating how to bind a book. The process involves sewing signatures – the folded papers that will become sections of pages – together with waxed thread before adding open-weave calico tapes to cover the sewing and strengthen the spine. The spine is then glued with polyvinyl acetate (one of the mysterious concoctions in Ebanks’s Marmite jars). Once the glue has dried, endpapers are added to the front and back and the book is covered with goatskin. The book is then placed in a clamp overnight to exclude any excess air and ensure a tight finish. The bone folder (made of whalebone) is used throughout the process to eliminate any creases or baggy edges.

Having demonstrated how to bind a book, Chaim then set to work adapting the process to restore a rather worn-out hardback copy of Dickens’s Martin Chuzzlewit. The book had definitely seen better days and its cover was completely detached.

A copy of Martin Chuzzlewit before being restored by Exeter Bookbinders

Before

However, after gently dismantling the cover and spine, Chaim added a new cover and endpapers before applying liberal amounts of bookbinders’ paste (the other mysterious concoction in his Marmite jars) to reveal a miraculously rejuvenated book.

 

The restored volume of Martin Chuzzlewit after Chaim Ebanks of Exeter Bookbinders rebound the book.

After

It still has the character of an old book, its pages marked with foxing (browned due to the ferrous oxidisation of the acid in the paper), but now has a polished cover and gleaming name plate. The book is ready to be cherished for many years to come.

 

As with many SfEP local groups, the session ended with a chance to enjoy tea and cake and chat to other proofreaders and editors in the area. The Devon SfEP group are grateful to Alison Shakspeare and Rosalind Davies for organising the event and to Chaim Ebanks for taking the time to share his knowledge and expertise with them. Chaim and his colleagues at Exeter Bookbinders are happy to speak at events; you can contact them via the Exeter Bookbinders website.

There are many local SfEP groups throughout the UK and beyond – there is even an international group. Meetings vary from informal gatherings over tea or dinner to organised events such as the bookbinding talk. To find out more about what’s going on near you, visit the local groups page on the SfEP website.

Joanna Bowery social media manager at the Society for Editors and Proofreaders (SfEP)

Joanna Bowery

Joanna Bowery is the SfEP social media manager and a member of the Devon SfEP group. As well as looking after the SfEP’s Facebook, Twitter and LinkedIn accounts and the SfEP blog, she is a freelance marketing and PR consultant operating as Cosmic Frog. Jo is an associate of the SfEP and a Chartered Marketer. In her spare time, Jo enjoys rugby (although she has retired from playing) and running.

 

The views expressed here do not necessarily reflect those of the SfEP.