Category Archives: Events

What’s on near you? Information about the many SfEP events, local group meets and training courses.

Mediterranean Editors and Translators: All About Editing

First, a bit about me

As a ‘re-emerging’ translator, I have been attending METM conferences as another stop on the road to reconnecting with a profession I fell into years ago and laid aside due to personal circumstances. As a bit of an outlier, I justify my presence by moderating the ‘off-METM’ Translation Slam. A few weeks before the conference, I sent two ‘volunteer’ MET members a short text to translate from Spanish to English, and during the slam we discussed the choices they made (word choices, but also punctuation choices!). I mention this as it has a great deal to do with my experience of the METM16 conference, which this year was all about editing.

Wait, what is MET?

MET (Mediterranean Editors and Translators) is an association of translators and editors whose main language is English, whose objective is peer training, and whose founders thought Mediterranean sounded sexier than European.

Based in Barcelona, MET holds workshops two or three times a year, but the big bash is the annual conference in mid-to-late October. Following an afternoon and morning of workshops as warm-up, the day-and-a-half-long conference is filled with panel discussions, lectures, interactive sessions, and presentations set two or three to a timeslot, except for the two keynote or plenary talks.

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This year’s conference, ‘Raising standards through knowledge sharing and peer training’, was held at Tarragona’s Centre Tarraconense ‘el Seminari’. The cathedral-ceilinged auditorium filtered the sunlight through its stunning stained-glass windows onto keynote speakers Margaret Cargill, in from Australia, and Mary Norris, the New Yorker’s ‘Comma Queen’. Jealous yet?

Workshops and conference sessions

As I said, it was all about editing for me this year. I attended Joy Burrough-Boenisch’s fantastic three-hour Friday-morning workshop, Editing theses and dissertations written by non-native speakers of English, where I also learned about a series of online proofreading and editing guidelines. In the afternoon, John Linnegar taught me the difference between light, medium, and heavy editing; I was impressed by Kate McIntyre and Jackie Senior’s work as in-house academic editors in the Netherlands (and also made a note to look at SENSE’s guidelines); and Valerie Matarese talked about author editing. After a panel discussion on interventionism as an editor/proofreader of academic papers, I learned about ITI from Sarah Griffin-Mason, about the social science genre from Susan M DiGiacomo, about translating and editing titles from Mary Ellen Kerans, misused English in EU publications from Jeremy Gardner, and disability-related terms from Mary Fons i Fleming.

Keynote talks

Friday evening, just before the Clos Montblanc-catered wine reception in the cloister, Margaret Cargill shared with us her studied understanding of ethics and education in academic publishing in relation to editing and translating. The issue of what constitutes teaching, and where the line is drawn at what my professors used to call cheating, are hot topics. Times change, technologies change, the world is changing, and we professionals must keep abreast of how these changes affect the way that we work, whether our field is in academics or technology, business or fiction.

Right before Saturday’s cocktail lunch, also in the cloister, Mary Norris held us captive during her keynote talk, ‘New Yorker style: the major arcana’. Using a few New Yorker cartoons and a piece of fiction, Mary led us through the process of query-editing copy to the characteristically peculiar standards of the famous magazine. She even gave us an example or two of times when she clashed with the ‘artistic vision’ of certain authors. Sometimes she wins, sometimes she loses, she confessed, but she never seems to lose her good cheer or her enthusiasm. What a pleasure it was to have her at the conference, and it was an added pleasure to have both Margaret and Mary among the Sunday-morning post-conference diehards who took a stroll along Tarragona’s Roman amphitheater and beachfront to El Serrallo and a final vermouth among colleagues and friends.

But getting back to me

It turns out that what is showcased in every translation slam – the infinite ways in which a given translation can be resolved – is also true when editing text. The ethics involved in translating a 150-year-old Spanish text into the English of 2016 are as complex as those of editing a non-native-English speaker’s PhD thesis, even though the possible consequences may not be as dire.

Happily, the eternal question remains: How far can you stretch the truth of the original text to make it fit into ‘proper’ English? And what is proper English, anyway? I’m hoping to attend a few more sessions on this very subject a year from now in Brescia, Italy. #METM17

kymm1Born in Boston, Kymm Coveney has lived in Spain since the 1982 World Cup. A former commercial translator, she is currently transitioning to literature (Catalan/Spanish/English). Meanwhile, accounting pays the bills.

Links to poetry, flash fiction and translations are at BetterLies. Glasgow Review of Books showcases her latest poetic translation. She tweets mostly about poetry @KymmInBarcelona.

Photo credit: Cesc Anadón, MET

Posted by Tracey Roberts, SfEP blog coordinator.

Proofread by SfEP Professional Member Tom Hawking.

The views expressed here do not necessarily reflect those of the SfEP

The new girl and the SfEP conference, Part 2

By Karen White

(You can read Part 1 here.)

I survived! Actually, I did more than survive – I thrived!

On the day I got back to my desk after my first SfEP conference I spent a lot of time tweeting and Facebook messaging people I had met in person over the weekend, sending follow-up emails, and connecting with people on LinkedIn. I looked over all the notes I took, watched some of the live videos I missed, and reduced my coffee consumption to two cups all day.

I have to confess to having felt a bit nervous last week as all the chat ramped up about nail polish, tiaras and navigating Birmingham’s roadworks, but as it turned out, I needn’t have fretted at all. I did take a wrong turning off the Ring Road, and had to ask for directions to the registration desk (Who did I ask? Only Louise Harnby herself!), but once I’d registered and had the Cult Pens goody bag in my hand, all was well and it was straight into the AGM. Then it was straight from the AGM to the first-timers’ drinks, to dinner, then the quiz, then back to the bar. All the time chatting to people whose names I recognised from the Forums, Facebook groups and Twitter, as well as plenty of people I hadn’t crossed paths with before. And they were all really friendly and welcoming, and all had interesting angles on editing and proofreading work that were mostly very different to mine: maths, menus, fiction, legal, Shakespeare, Welsh. Plenty to ponder as I made my way back to my room (with its king-size bed, fluffy white towels and separate desk area), and the conference itself hadn’t even started yet!

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Sunday was the first full day. After a substantial breakfast and the Whitcombe Lecture given by Susan Greenberg (My favourite quote from Susan’s research, asking editors about their work was: “You have to tell people they’ve got to do a shitload more work, and try to make it sound interesting.” (Constance Hale, freelance book editor)), I was off to a session on developing my editorial and professional career. Chris McNab’s message in this session was all about thinking where you want to be in the future, and working out the skills you need to get there. Getting there may involve stepping out of your comfort zone and trying something new. This was a message that was repeated in Sue Richardson’s session on moving from freelancer to entrepreneur, and again in the Speed shake-up session on ways to revitalise an established career. I had selected sessions that were on a similar theme because this is the stage I’m at in my career, and the conference has coincided with a quieter than usual patch on the work front, so I’ve come away with plenty to mull over.

The live session I went to on Sunday afternoon was the great fees debate. Always a hot topic, and always interesting to hear others’ thoughts. Unfortunately, there is no easy answer to whether we should accept lower rates sometimes, but it’s reassuring to hear that the idea of showing solidarity in the face of unacceptably low fees is popular. This is a topic being discussed a lot at the moment in my community of ELT (English Language Teaching) freelancers, and I know it’s not going to go away any time soon.

On from sessions to the TweetUp, which is such a great idea when you usually only communicate in 140 characters. I’d had conversations with so many SfEP-ers on Twitter before the conference, and it was lovely to be able to get to know the people behind the tweets a bit more. I think I contributed quite well to the #sfep16 hashtag, which is a great way to follow the conference if you’re not there in person, or to follow sessions that you weren’t in.

Drinks reception, tiaras, rapping, gala dinner, award presentation, Lynne Murphy and Antiamericanisms. I have honestly never been to such an entertaining and varied conference before. Nor have I been to one in such a well-appointed venue.

Was Monday really only the second day? I did a quick Live video with John Espirian for my business Facebook page, then headed off to the first session, which was Laura Poole’s look at being an effective freelancer. Entertaining, and full of sound advice. I will never book a 9am doctor’s appointment again, when I could be using the most productive part of my day for working. Appointments are for late afternoons from now on. More useful tips followed in Sophie Playle’s session on making the most of your website. This is something I’m definitely not doing at the moment, so my to-do list just got a bit longer. Then David Crystal’s closing lecture on the impact of the internet on ‘text’ came all too soon.

I didn’t come home with a raffle prize, but what I have brought back are a lot of things to think about for my business, a determination to check and contribute to the Forums more frequently, a lot of new friends and contacts, the knowledge that there is a great supportive community out there, and a resolution to attend another SfEP conference. Oh, and a speeding ticket as a result of my eagerness to get there on Saturday!

Karen WhiteKaren White is a freelance project manager, editor and trainer specialising in ELT publishing. She runs a Facebook page where ELT editors can chat and share information, and blogs about editorial issues at White Ink Limited. If you’re a Twitter user, you can find her @KarenWhiteInk.

 

Posted by Tracey Roberts, SfEP blog coordinator.

Proofread by SfEP Entry-Level Member Sarah Dronfield.

The views expressed here do not necessarily reflect those of the SfEP

Social media round-up: SfEP 2016 conference

Anyone following the SfEP on Twitter, Facebook or LinkedIn will have seen a number of great blogs written by attendees of the 2016 conference. In case you missed them, a selection are summarised below.

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The 27th annual SfEP conference by Katherine Trail
It’s been a couple of days since I returned from my second SfEP (Society for Editors and Proofreaders) conference, and I’ve just about regained the power of speech, although I can’t guarantee this blog will make 100% sense (but when do they ever?!) …

Kat has also produced a great video blog on The value of conferences

#SfEP2016: reflections on the 2016 Society for Editors and Proofreaders conference by Hazel Bird
I spent the weekend just gone in Birmingham at the 2016 Society for Editors and Proofreaders (SfEP) conference – my fourth. There were over 30 hours of excellent CPD and networking opportunities, and I’ve emerged re-invigorated and with plenty of new ideas for my business and personal development, if a little brain-weary …

Conference Call by Sara Donaldson
At the 2015 conference, as a newbie, I felt like a rabbit in the headlights (it was the first time I’d ever met ‘real’ editors), but this year was a much more relaxed affair, meeting up with all the wonderful people I met last year who I’m proud to call friends (and some lovely new friends too).  It was more relaxed, even if I did take a wrong turning, ended up heading back out of Birmingham, and arrived at the Aston Conference centre a little shaken up (thanks SatNav app) …

Lessons from #SfEP16 by Melanie Thompson
I have been to several SfEP conferences, but this was by far the most enjoyable. I learned a lot and had a great time meeting familiar faces and making new friends. Here are my sixteen top ‘takeaways’ …

Looking back at #SfEP16 by Graham Hughes
This was my second SfEP conference, the first being last year’s gathering in York. That time, I arrived with some trepidation, as if I was going to be surrounded by veterans who were out to judge me. I soon realised, though, that this was nonsense. Everyone was there to learn, share ideas and enjoy themselves. This year, I could turn up without any of those worries. The experience that I’d gained in the last 12 months also helped me feel more confident, and being a local group coordinator had possibly even put a slight swagger into my step …

Converting put-downs into pitches by Liz Jones
I went to the SfEP conference at the weekend, had a brilliant time catching up with friends and colleagues, and came back fired up with loads of new ideas and objectives for continuing to develop my editorial business. And yet … over the course of the weekend, still I came out with some absolute clangers when called upon to describe my professional self and what I do …

Setting up Mastermind and accountability groups was mentioned as a possibility for members of the SfEP at the conference, and John Espirian discusses the key issues in his latest video blog.

Compiled and posted by Tracey Roberts, SfEP blog coordinator

The views expressed here do not necessarily reflect those of the SfEP

A survival guide for introverts networking at the SfEP conference

By Abi Saffrey with contributions from Julia Sandford-Cooke and Melanie Thompson

There are loads of blog posts about how to cope with attending a conference if you’re an introvert – just search for ‘introvert conference’ and you’ll find lots of bedtime reading.

We’ve had a look through some of those blog posts, relived our own introvert experiences and racked our own brains to put together this networking guide for introverts: surviving the SfEP conference – this year’s is fast approaching and preparation can be the key for those of us who find large work and social occasions a somewhat overwhelming prospect.

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What’s an introvert?

It’s a characteristic/personality label that some people adopt.

  • One description doesn’t fit all.
  • The common contemporary definition is someone who gets energy from within rather than from other people.
  • It does not equate to shyness, though some introverts are also shy.

Extroverts can find conferences overwhelming too – they’re intense events. Meeting new people and having to make conversation with strangers can be intimidating for anyone.

Who’s an introvert?

Somewhere between a third and a half of the general population. Probably more than that among editors and proofreaders, particularly those of us who have opted for the freelance lifestyle.

Why would an introvert want to go to the SfEP conference?

For the same reasons as extroverts – to learn new skills, to be inspired, to hear about the latest developments in publishing and, yes, to meet other editors and proofreaders. Where else can you laugh with someone who understands about having to remove double spaces after full stops after the revisions have come back from the author for the third time?

Things to do before the conference

  • Think about what you want to get from the conference – and how you’re going to get it.
  • See who else is attending and if there are one, two, three people in particular you’d like to talk to, or at least make an initial connection with. Perhaps you’ve read their blog or been helped by their advice on the SfEP forums. Maybe you’ve seen their pithy comments on Facebook editorial discussions and just think you’d get on with them.
  • Pre-break the ice. Make contact with those people in advance – the groundwork can be done in a thought-out email rather than having to do a big face-to-face introduction.
  • Research the speakers and their topics to give you conversation starters.
  • Prepare some opening lines or questions [For example: Favourite part so far? Which bit are you most looking forward to? Which sessions are you going to today/tomorrow? What brings you here? Will you come again? What’s your favourite aspect of your work? Are you hoping to learn something in particular while you’re here?]
  • Think about how you may answer those questions.
  • Watch Susan Cain’s TED Talk about the power of introverts.
  • Look at the schedule – where are you going to slot in the wind-down time? Are there sessions you may be able to miss if you need a break?
  • Think about what kind of things will make the conference more stressful. Sharing a taxi with strangers? Not knowing anyone on your table at dinnertime? Do what preparation you can to lessen those stresses – make contacts, budget for a taxi on your own.
  • Take things with you that help you feel comfortable – fluffy slippers, a new notebook, a photo of your dog, something that reminds you of home or another happy place.
  • Stick to your normal morning routine, as much as you can. Bring your own teabags or coffee, or whatever you need for you to start the day in the normal way.

Things to do during the conference

The main thing is to make the conference work for you.

  • Before walking into a social situation or a session, stand tall, roll your shoulders back and take a deep breath (or several) – do the power pose.
  • Make time for breaks – in whatever form recharges you. Sit in the sun, read a book, go for a walk.
  • Use your downtime to consolidate what you have learnt so far and plan for what’s coming next. Or just stare at a wall.
  • It’s okay to go off on your own, or to stare at a wall.
  • Be who you are – there is no ideal conference attendee mould that you have to fit into.
  • It’s okay to be a quiet participant. Listen. Say only as much as you are comfortable saying. There is no minimum or maximum contribution.
  • Recharge during a session (not necessarily dozing off…). Arrive just before a session is about to start, don’t sit too close to the front, Tweet.
  • Ask someone you know to introduce you to someone else.
  • Preserve your energy for when you need it most – some sessions are more important than others.
  • If you’ve had enough, miss a session. You can always track down the speaker’s notes or slides later, or (gasp) ask another attendee about the main points covered.
  • Use your skills to your advantage – listen, think, listen, ask perceptive questions, listen, ask why and listen carefully to the response.
  • Don’t talk to everyone – you don’t have to and it’ll just wear you out.
  • Don’t wear new shoes – sore feet can be really distracting.
  • Don’t fixate on what you’ve said or done afterwards. You might be mortified that you got that person’s name wrong or forgot you’d met before, but they probably took it in their stride. They might even be worrying about having done the same thing.

Things to do after the conference

  • Schedule some downtime in the following week.
  • Plan some time to go through your notes and decide on some action points (not just for introverts).
  • Make plans to go again next year – each time you’ll know more people, you’ll know the way things work, you’ll be a bit more comfortable.
  • Get in touch with anyone you wanted to talk to at the conference but didn’t have time to.

Let us know if you have any other good tips for surviving ‘big events’.

Abi Saffrey, Julia Sandford-Cooke and Melanie Thompson are all introverts and will be at this year’s SfEP conference. Don’t be offended if they want to be alone.

Abi SaffreyAbi Saffrey is an advanced professional member of the SfEP. She specialises in copy-editing and proofreading economics and social policy content, and anything within the wider social sciences realm. Abi is a social introvert with two young children, and slight addictions to bootcamps and tea.

 

Blog posts I visited while writing this post

How introverts can make the most of conferences

How to survive big conferences as an introvert

An introverts guide to getting the most from a conference

Six ways introverts can avoid feeling shy at conferences

Should introverts go to conferences?

The introvert’s guide to surviving an in-person conference

An introvert’s guide to conference networking

Introverts: how to make friends and network at conferences

The views expressed here do not necessarily reflect those of the SfEP

Publishers, pigeons and German knitting: musings on the London Book Fair

By Margaret Hunter

As many of you will know (at least avid forum readers), I recently ran an SfEP stand at the London Book Fair, ably assisted by a crack team of volunteer members. Was it worth it? Only time will tell in terms of actual new joiners and new clients using our services, but my overall impression is yes!

New members? New clients?

SfEP stand at London Book Fair 2016Being a publisher-focused event – and more than that, being a very sales-focused event – I feared we might have many visits from people who wanted to sell us their latest gizmo or whizzy program, or indeed bend our ears about their authorial masterpiece. We did get a couple of those visits, but thankfully not too many.

I was pleasantly surprised to find that most of our conversations were meaningful and productive. I was particularly pleased that we had a pretty even mix of visitors: people working as editors or proofreaders (or wanting to) who were looking for support, and also publishers and authors looking for good professional help. There is a need for us!

The in-person contact gave us the chance to talk through people’s questions about joining, upgrading and training, as well as show off the benefits of membership, including participation in the forums and local groups, and these were met with enthusiasm. Look out for potential new joiners visiting your local group to ‘try before they buy’!

Publishers and authors, as potential clients, were very pleased to hear of our directory and we showed lots of people how to use it. Many expressed appreciation of the fact that everyone in our directory has had to show certain levels of competence and experience to attain their grade of membership, which goes to show that it’s well worth upgrading as soon as you can. Clients are desperate to find a reliable source of good editors and proofreaders in the murky sea of internet listings.

So that’s what editors do

Of course, we had many interesting discussions on the value of proofreading and editing and how the process works. One self-publishing author asked whether it was really worth having his book edited as he’s already listed it on Amazon and it is selling. He went on to answer his own question by revealing that the reviews he has received so far are all along the lines of ‘Good book. Shame about the typos’.

It was enlightening for him to hear about what we editors actually do. When I mentioned that a lot of the job is about consistency checks his response went something like this: ‘Oh, so you take care of all of that? Wow! I could have done with that service for my last book.’ I asked him why. He explained that a friend had read his book and really liked it, then asked: ‘But what happened to the body in the park?’ One for the good fiction editor’s checklist, I think!

That can’t be Margaret!

Aptly named editors Sentance and Shakspeare

Shakspeare and Sentance

The Fair was also an opportunity to get to know some other SfEP members better, and I was able to share information about SfEP that some didn’t know. As well as those who helped to run the stand, other members popped by to say hello. At one point we had two very aptly named editors on hand.

It was great to hear about what other editors and proofreaders do in their businesses and to share their stories, instructive as well as funny. And you learn the most interesting things when you speak to editorial professionals. For example, I found out that there is a ‘German way’ of knitting that’s visibly noticeable to those in the know. That’s the sort of ‘useful fact’ that comes out in group and forum discussions that editors can tuck away in the hope that one day it will come in handy.

Meeting in person those so far encountered only virtually can, however, be a revelation. When I was deep in conversation with a stand visitor I was pointed out to one of our number. ‘But that can’t be Margaret!’ came the response. ‘I thought she was tall!’ [I’m not – you know who you are ;-)]

But what about the pigeon, I hear you ask. Well, I think she just came for the biscuits.

Visitng pigeon at LBF16Many thanks to our lovely members who gave time and enthusiasm to help run the stand: Josephine Bacon, Alex Boon, Piers Cardon, John Firth, Jane Hammett, Anya Hastwell, Mary Hobbins, Richard Hutchinson, Liz Jones, Jackie Mace, Rene Nel, Peter Norrington, Alison Shakspeare, Richard Sheehan, Wendy Toole, Jeremy Toynbee, Alison Walters.

Margaret HunterMargaret Hunter is a freelance copy-editor, proofreader and formatter and is the SfEP’s marketing and PR director.

daisyeditorial.co.uk | facebook.com/daisyeditorial | @daisyeditorial

sfep.org.uk/directory/daisy-editorial

 

Posted by Tracey Roberts, SfEP blog coordinator.

The views expressed here do not necessarily reflect those of the SfEP

If ELT editing is your special interest …

By Lyn Strutt

I taught English language for 14 years, both in the UK and overseas, so I knew about IATEFL (the International Association of Teachers of English as a Foreign Language). However, I did not actually join until I became an ELT editor. I started to attend the annual conference – to network with old colleagues from teaching, new colleagues in publishing and prospective clients (ELT publishers).

However, as the number of years spent as an editor (and out of the classroom) grew, I began to feel less engaged with some of the conference topics; they were for people who could take the ideas back to their classrooms and try them out. It was interesting to see new materials and hear about new approaches, especially since they might be appearing in the materials I was editing. But there was nothing that had a significant impact on my day-to-day work as an ELT editor.

IATEFL has a number of volunteer-run SIGs (Special Interest Groups), some of which also have their own conferences and events. One SIG is included in your membership and it was natural for me to join BESIG, as Business English is my specialism. Then, about three years ago, some of my associates decided to set up a new SIG: the IATEFL Materials Writing Special Interest Group (MaWSIG). I was naturally interested and applied for a post on the committee, which led to me becoming Publications Editor, as well as acting as Deputy Publications Coordinator.

MaWSIG was set up to bring together people who are involved in materials writing for ELT. That includes professional authors, digital content providers, teachers who want to write material for their own classes, publishers, designers – and, of course, editors. We have over 300 members in 50 countries and, in addition to face-to-face events including conferences and less formal Meetups in the UK and overseas, we provide online webinars and we’re active on Facebook and Twitter. We also have a website where we publish members’ blog posts; we’ve already published our first ebook.

MaWSIG1

Writers and editors stretching themselves at the recent MaWSIG Conference

To give you an example of what’s on offer, the MaWSIG conference in February 2016 (which I mentioned in a post on the new ELT forum), was titled ‘New ways of working for new ways of learning’ and covered a broad range of topics from avoiding mental overload and physical discomfort at the desk, to how the digital materials we work on are being used in classrooms and how we can better collaborate as virtual teams.

 

At the IATEFL Conference in Birmingham last week, MaWSIG offered a one-day Pre-Conference Event titled ‘Print vs. digital: Is it really a competition?’ where we explored the skills and techniques that writers and editors need to create professional, engaging, and relevant materials for a range of different teaching contexts, both print and digital. You can attend these events without being a member of IATEFL or MaWSIG, but membership gives you the benefit of discounts for these events.

The editorial work I do for the committee brings me into contact with both key ELT professionals and novice writers and it’s great to work with them on their submissions to the blog. As a member of the SIG, I get to hear interesting speakers (at conferences and online) and to engage in discussion with writers, editors, designers and publishers about the materials we produce, the challenges facing the industry and the exciting potential that new technology brings. IATEFL keeps me connected with the world of ELT, but MaWSIG keeps me connected with the world of ELT publishing – something I consider vital to my professional development.

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Lyn Strutt (@conciselyn) is an Advanced Professional Member of the SfEP and holds the City & Guilds Licentiateship in Editorial Skills. She is based in London and works as a freelance content editor, copy-editor and proofreader of print and digital ELT materials, specialising in business and professional English, ESP and adult general English. Find out more at http://www.sfep.org.uk/directory/lyn-strutt.

 Posted by Tracey Roberts, SfEP blog coordinator.

Proofread by SfEP Professional Member Louise Lubke Cuss.

The views expressed here do not necessarily reflect those of the SfEP

SfEP/SI Conference Fair 2015

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Off to the SfEP/SI conference this weekend? Then come along to the conference fair, where you can:

  • see our showcase of delegates’ other interests, ‘More than words…’: this is an opportunity to find out about other delegates’ hidden talents and see what they’re up to, from running craft businesses to carrying out voluntary work in the community.
  • read about the history of the SfEP and SI: the Society of Indexers goes back some way and the Society for Editors and Proofreaders (as it is now known) was formed from its sister organisation; our display shows some of the things the two bodies have achieved, both separately and together
  • find out who’s who on the SfEP Council and SI Executive Board
  • browse (and buy from!) the full range of SfEP guides and a selection of SI booklets
  • snap up a bargain SI-branded t-shirt, sweatshirt or stationery item
  • buy an environmentally friendly conference bag
  • see the tempting display of raffle prizes and buy your raffle tickets
  • buy a parking permit for Monday
  • pick up your tea and coffee (available during refreshment breaks only).

On Monday 7 September we will be joined by Daniel Heuman, managing director of Intelligent Editing and one of our sponsors. This is your opportunity to find out about, or ask him tricky questions about, PerfectIt!

Our sponsors:

PerfectIt
Sponsor of the something-for-everyone session ‘Digital tools for the efficient freelancer’

PerfectIt is an MS Word add-in that is used by more than 400 members of SfEP, and more than a thousand professional editors around the world. You can use PerfectIt to check consistency of hyphenation, capitalisation, abbreviations, heading case, lists, tables and much more. You can also customise PerfectIt to check house styles and enforce style preferences. PerfectIt is easy to install, easy to use, and it finds mistakes that even the most eagle-eyed editor can find difficult to spot. A free trial is available from www.intelligentediting.com.

Out of House Publishing
Sponsor of the workshop ‘It’s not just about existing: work–life balance for freelancers’

Out of House Publishing offers a comprehensive project management service for every kind of publishing project. We organise all aspects of the publishing process from concept to final delivery. We provide flexible solutions to deliver content in the format our customers need. From meticulous copy-editing in the UK to fast data conversion in India, we put together the right team to deliver projects on time and on budget.

With years of experience in traditional book production, coupled with hands-on knowledge of state-of-the-art front-end XML workflows and eLearning resource development, we deliver the most efficient plan to bring products to market.

Working effectively with editors, indexers and proofreaders is vital to our success and we value the friendships we’ve built up with our freelance suppliers over many years. We are always delighted to hear from anyone interested in working with us.

CINDEX Software
Sponsor of the ‘first-timer’ pre-dinner drinks

CINDEX™ was launched in September 1986. Originally for DOS, it was rewritten in 1997 for the Mac, and the following year for the Windows operating system. Over the years there have been countless upgrades and updates to keep abreast of operating systems and the changing needs of indexers and their clients.

Above all CINDEX remains powerful, yet simple to use. It handles, effortlessly and unobtrusively, all the time-consuming tasks in indexing, allowing the indexer to concentrate on the facts and ideas developed in the text.

 

Posted by Liz Jones, SfEP Marketing and PR Director.

Ten tips for successful conference networking

meetingBy Mary McCauley

By this time last year I had already booked my flight to my first ever SfEP conference. I had been invited to present a seminar and I was absolutely petrified. I lay awake at night worrying; not only was I going to a conference in another country, I was also going to have to get up and speak in front of a room full of strangers. I knew just one other person attending … and I had only met her once before. What on earth had I let myself in for?

I needn’t have worried. I went to the 2014 conference, met lots of lovely people, made some fantastic new friends, learned an incredible amount (and not all of it during the workshops and seminars) and I thoroughly enjoyed and gained from the entire experience.

Networking, according to our friends in the Oxford English Dictionary, is to ‘interact with others to exchange information and develop professional or social contacts’. That’s the formal way of looking at it: I think of it as getting away from my desk, hanging out with my tribe, meeting and learning from interesting colleagues, making new likeminded friends and having fun. So whether you’re a conference regular or a nervous newbie (as I was), here are my ten tips for making the conference networking experience a more fruitful and enjoyable one.

Network online before you go

Joining pre-conference online discussions will make it easier to join real-life conversations come September! You can find out who’s going to the SfEP conference and get lots of advice and tips on all things conference related by joining the pre-conference chats on the SfEP forums. If you have a Facebook account make sure to join any relevant groups in which members are discussing the conference. If you’re on Twitter, you can follow the #sisfep15 tweets – better still, if you use the likes of Hootsuite or TweetDeck, you can set up a dedicated #sisfep15 stream.

If you’re normally a social media lurker rather than an active participant, then perhaps make a special effort to comment more in discussions. If you don’t already have a social media account, then I recommend you join Facebook as a starting point. It seems to be the social media hangout of choice for many editors internationally, and it’s a fantastic tool for meeting editorial colleagues and learning from others.

Use a recent photo of yourself in your social media profile

Many people have genuine concerns about identity theft and privacy when it comes to using an actual photo of themselves rather than a substitute/default image in online profiles. However, it makes it easier to approach colleagues at the conference if you recognise each other’s photos from social media. Try and use a photo that was taken in the past five years – one that reflects the way you look now. It’s easier to make conversation with a new colleague if they’re not completely distracted by the differences between the social media you and the real you!

Make a wish list

Before you head off to the conference (or, following onsite registration, when you get a list of the attendees) make a note of all the people you’d like to meet in person during the conference. This can include both speakers and attendees. Perhaps you’d like to meet an industry expert, training supplier or publisher’s representative; or it may be a colleague whose blog posts or social media comments you admire; or a member of the SfEP council or admin staff (don’t forget to put faces to the names of all the hard-working SfEP office team!). If there’s a helpful colleague whom you haven’t met in person, but who has referred clients to you or helped you in any way, it would be nice to meet them in person to thank them.

Feel the fear and … smile!

So you’ve come out of social media lurking mode and taken part in online discussions; you’ve bitten the bullet and posted a lovely recent photo of yourself on Facebook; and you’re walking in the door for registration on day one of the conference … but all you want to do is find a nice dark corner in which to hide. Just remember that even the most confident person in the room is probably feeling a bit apprehensive – it’s normal, but don’t let it hold you back from having a productive and enjoyable conference. Often what we project is reflected back to us, so a smile goes a long way. The knots in your stomach may not be conducive to smiling, but the more you do it the more you’ll relax, and the more approachable you’ll be.

Arrange to meet up

Adjusting to your surroundings in the first few hours of the conference, particularly if it’s your first, can make networking difficult. If possible, pre-arrange to meet up with a friend, or an online or local group colleague, before registration. Attending registration and the AGM with someone you know will ease you into networking mode – it’s easier to approach other people when you’re with someone. This is especially true if you wish to approach one of the more well-known presenters, guest speakers or panellists!

Be interested

How does one actually network? Well, for a start, try not to think of it as ‘networking’: approach it as mere friendly chatting with likeminded people with whom you share a love of words. Don’t be afraid to use small talk to get you started – where would we be without that wonderful fail-safe topic of conversation that is the weather? You could also comment on your surroundings, ask colleagues about their journey to the conference, where they travelled from, which sessions they’re most looking forward to, which type of editorial work they do, etc. – be interested in them and listen to what they have to say. You’ll find that most people will turn the tables and ask the same questions of you (‘And what about yourself?’), so think through in advance what you’d like to say about the type of work you do.

Help others

I attended non-editorial business conferences in my previous career and I’m amazed at the cultural differences between those and editorial conferences. Editorial folk are a naturally friendly and helpful bunch, happy to reach out to others. That wasn’t always my experience at business conferences! When you meet new people at the conference, be open to helping them – share your knowledge or experience, offer advice if you think it’ll be welcomed, or refer them to other resources or people you think may help them. People will do the same for you, and it’s in this sharing of experiences and knowledge that understanding is formed and connections are made.

Having been the billy-no-mates person at business conferences on a couple of occasions, I know what a dreadful feeling it is. So if you see someone walk in to the conference canteen alone with no obvious group to sit with, or standing alone during the coffee break, why not smile and invite them to join your group. Likewise, if you’re the one alone, don’t be afraid to approach a friendly looking group and simply say, ‘I’m by myself – do you mind if I join you?’

Don’t skip meals and coffee breaks

There may be times when you’ll feel like running back to your room for a quiet lie-down or to catch up on your emails, instead of facing the canteen or coffee stand. Try to fight that feeling and battle through! It’s not a long conference, and you can catch up when you get home (though I do recognise that for some of the more introverted, those quiet times alone are what get them through the entire conference).

In my experience, a lot of the nuts and bolts of networking happens during the meal and coffee breaks, drinks receptions, etc. It’s often during these that new friendships are formed, some of the most valuable discussions take place and ideas are shared – so mingle, mingle, mingle!

Carry business cards with you

While some people feel business cards are becoming obsolete, I believe they’re still a valuable networking tool. When you meet someone at the conference whom you find interesting and friendly, someone you’d like to connect with professionally or socially, then ask for their business card and offer yours in return. Try not to stick the card in your pocket or folder immediately; take a moment to look at the details on it and ask any questions you might have about the person’s work, etc. It may feel really awkward at first, but the more you offer your business card and ask for one, the easier it gets.

Follow up when you get home

There will probably be colleagues and speakers whom you would like to stay in contact with after the conference. When you get home dig out their business cards, or find their details on the lists in your conference pack, wait a day or two and then connect with them online through social media. LinkedIn is a good medium for the more professional-level connections, Facebook for the more friendly and sociable connections, while Twitter is a good catch-all tool. If the person in question doesn’t have a social media account, you could send a ‘lovely-to-meet-you-and-let’s-stay-in-touch’ email instead.

When sending a LinkedIn connection request, personalise the message and refer to your interaction at the conference. If you think you can be of help to the person, mention this in your message. During the conference, perhaps you’ll promise a colleague you’ll share something with them – a contract template, for example, or a link to a helpful blog post. If you do, ensure you follow up after the conference and send the promised item. Likewise, if someone promises you something similar but forgets to send it, don’t be afraid to connect online and follow up.

I found my editorial tribe online; meeting so many of them in person at the conference last year felt like returning home. The conference is a wonderful experience, and while networking online is great, networking in person is even better. Best of luck to all my colleagues heading to editorial conferences in the coming months. Unfortunately, I can’t attend this year but I’ll be with you in spirit (and via the conference Twitter hashtags)!

MaryBased in Wexford, Ireland, Mary McCauley is a freelance proofreader and copy-editor working with publishers, corporate clients and independent fiction authors. She is a professional member of the SfEP and a member of the Association of Freelance Editors, Proofreaders and Indexers (AFEPI) in Ireland. She helps run the AFEPI Twitter account and also blogs sporadically at Letters from an Irish Editor. Connect with Mary on Twitter, Facebook, or Google+.

The views expressed here do not necessarily reflect those of the SfEP.

Collaborate and innovate

Every year, the SfEP conference has a theme – a title intended to give a flavour of the programme that delegates can look forward to, and perhaps even capture something of the editorial zeitgeist.

It may not be iSfEPSIswirlmmediately obvious how freelance editorial professionals collaborate. We are often seen as a disparate collection of solitary workers, tapping away in front of our screens with only the cat or dog for company … ‘collaboration’ might not be the first word that comes to mind. But no editor is an island: we choose to form networks of friendly colleagues, both informally and through more structured local group meetings; we belong to professional associations such as the SfEP; we interact online, in forums and via social media. And when it comes to our work, even if we meet clients and colleagues relatively rarely, we are usually an intrinsic part of a much larger team of individuals with different areas of expertise bringing each project to fruition together.

In this spirit of collaboration, 2015 marks the first joint conference of the Society for Editors and Proofreaders and the Society of Indexers. We are two societies with much in common, and indeed some membership overlap. Our members are all concerned with organising text. However, perhaps it will turn out to be the differences between the work we do as editors and indexers that prove most interesting. It’ll be fun finding out!

Christine Vaughan, the SfEP’s conference director, and Ann Kingdom, the SI chair, had this to say about what collaboration means in the context of the 2015 conference programme:

This year’s conference programme offers a number of opportunities to reflect on your collaboration with others, from understanding how indexing fits into the editorial process to exploring how to build your client base and maintain good client relationships. For example, in ‘Both sides of the self-publishing coin’, Clare Christian and Hattie Holden Edmonds will explore, amongst other things, the idea of ‘collaboration not competition’ as a means of enabling the independent author to find the right people to work with.

Sessions looking at the technological changes affecting journal publishing, how the production process can be adapted to take into new working practices and product formats, and how the roles of the editor and indexer are likely to develop in the future will, we hope, mean you leave the conference enthused and informed about the future of publishing. Or you could come away inspired to diversify on a more personal level, by getting to grips with social media marketing, becoming an SfEP mentor or using digital tools to streamline your working practice.

 But in with the new needn’t mean out with the old – we have several sessions on perennial topics, such as ‘Finance for freelances’ and a workshop on Word, while Paul Johnson will give a presentation on ‘The magic of the movable book’, proving that you can still make something new and different from paper.

Meanwhile innovation – introducing something new; making changes or alterations – comes from a base of solid knowledge and depends on an environment in which new ideas can germinate and grow. The conference represents a CPD injection of the kind that is simply not available to us for the rest of the year, with the chance to listen to a range of expert speakers, and take part in different workshops and seminars each day, as well as other activities and events such as the gala dinner. Past delegates have testified to the intense learning experience that takes place over the course of two and a half days:

What I didn’t perhaps expect was the openness and warmth which greeted me … continuing right the way through the conference. I learned a lot from the seminars and workshops, but so much more from my new colleagues, who were without fail willing to share their experience and make suggestions that I might like to follow up to boost my business.

Think of it as worth several days of training courses, useful tips galore, a confidence boost, dozens of useful contacts and probably several new firm friends.

The conference is also an unmatched opportunity simply to talk to colleagues. New entrants to the profession can pick the brains of veterans, and the other way round. Although we are in competition for work, in so many ways building relationships with other professionals can make us stronger and improve our chances of staying the course.

Recent conference themes have looked at the idea of change, and response to that change: A new publishing landscape (2013); Editing: fit for purpose (2014). All industries change over time, and ours is no different. We’ve seen a huge rise in self-publishing, a sector rich with opportunities for editors keen to work closely with independent authors; open access has altered the landscape of journal publishing; our clients continue to ask us to grapple with new software, mark-up languages and workflow tools; the outsourcing and offshoring of a range of editorial tasks continues to shape the market. Perhaps how we respond to these changes, and others, is one of the most important factors in determining our success and professional longevity.

So if last year’s conference was about responding to the contemporary climate, this year’s is about looking forward, and effectively stealing the march on what may come to challenge us professionally. In a marketplace in which we may feel at the mercy of time pressures, economic forces and client demands, it is empowering to consider how we can take back control and help our businesses thrive.

We look forward to seeing you there!

The 2015 SI/SfEP conference, Collaborate and innovate, takes place from 5–7 September at Derwent College in York.

For more information, and to book, see the SfEP website.

Posted by Liz Jones, SfEP marketing and PR director.

Proofread by SfEP entry-level member Karen Pickavance.

Experiences of the London Book Fair

London Book Fair logoTwo SfEP members have reported back on their experiences of the recent London Book Fair. They share how useful they found the day personally, along with some observations on the wider publishing industry.

 

Jane Hammett’s LBF experience

Last week I went to the London Book Fair for the first time. It had 1,500 exhibitors, split into various sections – trade, children’s publishing, and so on. The day I went, there were 70 seminars to attend on subjects covering all aspects of publishing. If you’re not careful, it’s easy to wander around for the day with your mouth open, amazed at all the publishers and areas of publishing you were never aware of, but not actually doing anything constructive, so here are some handy tips if you’re thinking about attending next year.

To get something worthwhile out of the day, you need to have a plan. Write down a list of things you’d like to achieve. My list included:

  1. Meet people for coffee and chat – I had arranged to meet a fellow SfEP member I had corresponded with but never met; a member of the Bedfordshire local group; an author whose book I had edited; and another editor friend.
  2. Look for, and approach, some potential publishers that I’d like to work for, and hand out business cards. (Note: you may need to practise your opening marketing chat first – in case, like me, selling yourself is not your best skill.)
  3. Attend some interesting seminars, either directly relating to my areas of work or to something completely new.

Objective 1: easily achieved. Tick!

Objective 2: less easily achieved. A lot of the publishers were there to discuss rights and new book deals, not editorial matters. I found it was better to approach smaller publishers, who I found were much more interested in me and the skills I had to offer.

Objective 3: done! I attended the session held in the English PEN Literary Salon between author Ali Smith and Claire Armitstead, book reviewer for the Guardian and the Observer. Ali Smith is the author of Artful, There but for the, Free Love, Like, Hotel World, Other and her most recent book, which was her main topic of conversation, How to be both.

It was fascinating to get an insight into the mind of a successful writer who really knows her craft. She was bright, witty and amusing. During the open question session after her talk, one audience member asked her: ‘Do you have any advice for writers who want to get published?’ Ali’s advice was to keep writing; never get disheartened but write as much as you can; keep redrafting your book and honing your skills. Also, read, read, read as much as you can: the sides of buses, as many genres of books as possible, cornflake packets. It was good to see her giving the same advice that I often give my self-publishing authors!

After this, I met an author whose YA novel I recently edited. She went to the book fair looking for tips on social media and how to market her book, as well as ways to find an agent and get published, and she found several of the seminars held in the Author HQ really useful. I found it interesting – and valuable – being able to follow the story of how she published her book after I had finished working on it.

Finally, one of my main reasons for attending was to sit in on a seminar chaired by Dr Alison Baverstock, Associate Professor of Publishing at Kingston University, titled ‘Why editors are invisible no longer’.

What I found remarkable was that, out of about two hundred seminars, only one was directly aimed at editors. Surely editors should play a more important – and visible – role in the industry?

Alongside Dr Baverstock, there were three other speakers: Wendy Toole, freelance editor and former chair of SfEP; Richard Duguid, senior editorial manager of Penguin Random House; and Helen Hart, publishing director of SilverWood Books, a company that ‘supports self-funding writers and helps them produce high quality professionally-designed books and ebooks’.

The talk concentrated on research Dr Baverstock carried out during 2013, into the ‘role, motivation and work pattern of independent editors’. Her results can be found in Learned Publishing (Volume 28, Number 1, January 2015, pp. 43–53).

The talk centred on editors’ lifestyles and work, and how these are changing with the recent huge increase in self-publishing authors. Editors’ answers revealed that many had shifted from working for traditional publishers to working for new types of clients, including self-publishing authors. Many editors felt that their relationships with traditional publishers were becoming increasingly strained and less satisfying – for a variety of reasons – and more editors claimed to receive higher satisfaction from working with self-publishers (especially experienced ones) rather than conventional publishers. A lot of Baverstock’s points resonated with me – and the editors I was with!

The sheer scale of the book fair and the enormous variety in the publishing and technology on offer made me think about my role as an editor and proofreader in the (much) wider world of publishing, and helped me to feel a renewed commitment to my work – and why I do it. It can be hard to remember the bigger picture when you spend most days at home working on your computer!

Would I go next year? I think I would – armed with a better idea of what to say to publishers to break the ice, and definitely again arranging some meetings – with editors, friends or authors – in advance.

jane hammett sfep blog figJane Hammett is an advanced professional member of the SfEP and has been freelance since 1998. She is also the local group coordinator for the SfEP Bedfordshire group. Jane specialises in fiction (for adults and children) and educational publishing. Visit her website for more information.

 

 

Charlotte Norman’s LBF experience

Undecided whether to visit the LBF this year, I was finally prompted to attend by an invitation to a publishing launch. I put together an agenda on the handy new LBF app and left home at 6am last Wednesday to be there for the first item on my list. The report on YALC 2014 turned out to be a huge draw, and I was lucky to have a seat (and a much-needed cup of coffee) by 9.50. The brainchild of Waterstones Children’s Laureate, Malorie Blackman, last year’s Young Adult Literature Convention was the inaugural major book event aimed specifically at teenagers and young adults, and was by any standards a roaring success. It quickly became evident that face-to-face meetings with authors still hold a special magic, even for young people living in a digital age. Hot Key generated a tremendous buzz around a US title whose author couldn’t attend (the wonderful and compelling We Were Liars by E. Lockhart) by making rubber stamps of mottoes from the book and stamping the backs of hands. In fact, it seems all manner of ‘stuff’ was greeted enthusiastically by this fandom-loving age group. We heard stories of success and lessons learned, and were given an array of impressive statistics, such as that 37% of those attending had never previously been to a book event of any kind and that 75% bought books while there (figures from memory).

For me, Ali Smith’s lunchtime interview with Claire Armitstead was worth the ticket price on its own. Discussing everything from surprises in fiction and the 3D nature of a novel to what inspired her to write her latest work (her tax demand), the award-winning author of How to be both was articulate and witty. She also explained how her publisher contrived to meet her need for a single print-run – with only one ISBN – of which half the books would read in one sequence and half the other way around: stop the printing process halfway through and swap the pages around!

The afternoon gave me an opportunity to socialise with editorial colleagues and pass some time watching the goings-on all around. I don’t like giving out business cards at the fair but prefer to visit publishers’ stands and look for lists and trends that conform with my work preferences, with a view to following up with phone calls or emails later.

Like Jane (Hammett), I was keen to attend Wendy Toole’s seminar, though having heard both Alison Baverstock and Helen Hart speak recently at the Bath Literature Festival, I thought there might be a lot of overlap. I needn’t have worried and the discussion, with input from Wendy Toole and Richard Duguid, was interesting. It seems clear that the number of in-house editors is diminishing and the financial pressures felt by publishers are increasingly being passed on to freelances. Dr Baverstock, the only academic currently studying the self-publishing industry, presented a number of encouraging findings, however, for editors and proofreaders who work with self-funded authors. The one that stayed with me is that 50% of self-published authors are in full-time work and are often willing to pay a fair rate for editorial services.

Whenever I attend the London Book Fair I am impressed by the attention to detail in the planning and organisation. The stewards are always helpful and the app was great for planning and quick searches, though I found the paper map essential for locating events. The Olympia venue was pleasingly airy and the galleries provided a great view of the hustle and bustle and book deals taking place, though I understand that there were rumblings of discontent from publishers whose first-floor stands missed out on valuable through-traffic. It was not as straightforward getting home from Olympia as from Earl’s Court (to a non-Londoner), but after the publisher’s launch and drinks party, where I handed over the only business card I had planned to, I was happy to totter off in the general direction of the Tube.

Charlotte Norman is a professional member of the SfEP. She has been a freelance proofreader since 2011 and has recently completed the PTC distance learning course in copy-editing. Her work has included translation and copywriting for the luxury goods sector, but she is happiest proofreading young adult fiction.

Proofread by SfEP entry-level member Karen Pickavance.

The views expressed here do not necessarily reflect those of the SfEP.