Category Archives: Conference

Finding our community spirit for the new year

We all know that the SfEP exists to uphold editorial excellence. It does this through a membership structure that encourages all members to develop and hone their skills, and by running a strong programme of training and mentoring to support this. But the Society also exists for and through its members, a network of individuals from all sorts of backgrounds and doing many kinds of editorial work – our community of editorial professionals.

So, what makes us a community?

As community director, I’d say it involves sharing certain values and responsibilities. Our values include striving to be the best proofreaders and editors we can be. Our responsibilities (alongside delivering skilled and professional services to our clients, of course) include helping each other live up to those values, supporting those new to our profession and sharing experience among ourselves to enable us all to be successful.

But how do we provide that mutual support in a profession where many of us work at home or in relative isolation, and with members all over the world, including some in remote locations? Well, the SfEP has a number of activities and resources that help foster a sense of community. Some involve meeting face to face, while others use the internet to shrink the distance between us.

Meeting in person: local groups

The SfEP has 38 local groups throughout the United Kingdom, all organised by volunteer coordinators. Groups hold regular meetings, usually in an informal setting, and often, I’ve noticed, involving food and drink. What each group does varies, but all the events provide opportunities to pass on knowledge and to network.

Kathrin Luddecke encapsulates the essence of our local groups in her recent post about the Oxford group:

“While [training] was excellent and really helped me develop best practice… it was the friendly exchanges with others in the local group, the chance to swap experiences, ask questions and share frustrations… that made all the difference to me wanting to keep going. There’s nothing quite like mutual support!”

Those who don’t yet belong to the Society can attend up to three local meetings. A number of people have commented that being able to ‘try before you buy’ like this helped them decide whether editing was right for them.

Read more blog posts about what people get out of their local groups.

And for those who are remotely located, either within the UK or abroad, there’s always our Skype club, which ‘e-meets’ every month.

Meeting en masse: the conference

Our annual  conference provides many stimulating and educational sessions, as well as plenty of opportunities for networking. However nervous people may feel about attending a big event like this, they always seem to go away with a smile on their face, having made new friends, and fired up with enthusiasm to put into practice everything they have learned.

The theme of this year’s conference is Context is key: Why the answer to most questions is ‘It depends’. You’ll be hearing much more about this before booking opens in March, so I won’t steal our conference director’s thunder. In the meantime, we have a number of blog posts that give a flavour of how people feel about attending conference.

The forums: an online watercooler

For times when we can’t meet face to face, the forums are a vital part of the SfEP community. Run by our internet director and his web content editors, and assisted in the day-to-day management by a team of voluntary moderators, the forums are a bit like an online watercooler, where members from all over the world talk about all things editorial, and some things non-editorial.

It’s here where the community spirit is perhaps most evident, with members sharing their experience and expertise on all things from getting started in proofreading and editing to advanced Word wrangling, to that knotty punctuation or grammar question. New members are always given a warm welcome, and more experienced members are generous with their advice and support.

Extending our community: blog and social media

Blog

This, our blog, is where we reach out beyond our community to show our face to the outside world. Tracey Roberts, another volunteer, coordinates it all and we aim to provide a range of interesting and entertaining content relevant to professional editors and proofreaders and anyone who uses editors and proofreaders. And – in exciting news – this has recently been recognised as we heard last week that the SfEP blog has made it through to the final eight of the UK Blog Awards 2017. The winners will be announced on Friday 21 April 2017, so keep your fingers crossed for us!

We are already putting together some great ideas for posts over the coming months, including tips on building your business for the new year, and editing and writing fiction, to coincide with National Storytelling Week at the beginning of February.

But what would you like to see here? Do let us know what types of posts you enjoy and find most useful, or if there’s a subject you’d like to see discussed here.

Social media

As you may know, the SfEP has been increasing its social media presence. This helps raise our profile and allows us to attract more members, enabling us to grow and extend what we can do for our community. Thanks to our splendid team of social media volunteers, every day we keep people informed about what the SfEP is doing as well as posting stimulating content related to editing, publishing and freelancing more generally. And we are increasingly engaging directly with members and non-members, spreading the word… and the love.

You can now follow us on Twitter, Facebook, LinkedIn and Google+.

And finally… huge thanks to all our community volunteers!

You may have noticed a theme running through everything I’ve talked about here, and that is the huge contribution that is made by our volunteers. Without them, many of the SfEP’s community activities simply could not take place. So I’d like to end by saying a big thank you to every single person who puts their time and energy into making the SfEP what it is – a welcoming, supportive community of editorial professionals.

Eleanor Parkinson, one of our newer members, summed up the essence of the SfEP community spirit in a recent post on our Newbies forum:

“I don’t believe I have ever come across a professional organisation that provides as much practical, real-life help to people trying to get started in that industry.” 

Sue Browning Sue Browning, SfEP community director

 

 

 

Posted by Tracey Roberts, SfEP blog coordinator

The views expressed here do not necessarily reflect those of the SfEP

The new girl and the SfEP conference, Part 2

By Karen White

(You can read Part 1 here.)

I survived! Actually, I did more than survive – I thrived!

On the day I got back to my desk after my first SfEP conference I spent a lot of time tweeting and Facebook messaging people I had met in person over the weekend, sending follow-up emails, and connecting with people on LinkedIn. I looked over all the notes I took, watched some of the live videos I missed, and reduced my coffee consumption to two cups all day.

I have to confess to having felt a bit nervous last week as all the chat ramped up about nail polish, tiaras and navigating Birmingham’s roadworks, but as it turned out, I needn’t have fretted at all. I did take a wrong turning off the Ring Road, and had to ask for directions to the registration desk (Who did I ask? Only Louise Harnby herself!), but once I’d registered and had the Cult Pens goody bag in my hand, all was well and it was straight into the AGM. Then it was straight from the AGM to the first-timers’ drinks, to dinner, then the quiz, then back to the bar. All the time chatting to people whose names I recognised from the Forums, Facebook groups and Twitter, as well as plenty of people I hadn’t crossed paths with before. And they were all really friendly and welcoming, and all had interesting angles on editing and proofreading work that were mostly very different to mine: maths, menus, fiction, legal, Shakespeare, Welsh. Plenty to ponder as I made my way back to my room (with its king-size bed, fluffy white towels and separate desk area), and the conference itself hadn’t even started yet!

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Sunday was the first full day. After a substantial breakfast and the Whitcombe Lecture given by Susan Greenberg (My favourite quote from Susan’s research, asking editors about their work was: “You have to tell people they’ve got to do a shitload more work, and try to make it sound interesting.” (Constance Hale, freelance book editor)), I was off to a session on developing my editorial and professional career. Chris McNab’s message in this session was all about thinking where you want to be in the future, and working out the skills you need to get there. Getting there may involve stepping out of your comfort zone and trying something new. This was a message that was repeated in Sue Richardson’s session on moving from freelancer to entrepreneur, and again in the Speed shake-up session on ways to revitalise an established career. I had selected sessions that were on a similar theme because this is the stage I’m at in my career, and the conference has coincided with a quieter than usual patch on the work front, so I’ve come away with plenty to mull over.

The live session I went to on Sunday afternoon was the great fees debate. Always a hot topic, and always interesting to hear others’ thoughts. Unfortunately, there is no easy answer to whether we should accept lower rates sometimes, but it’s reassuring to hear that the idea of showing solidarity in the face of unacceptably low fees is popular. This is a topic being discussed a lot at the moment in my community of ELT (English Language Teaching) freelancers, and I know it’s not going to go away any time soon.

On from sessions to the TweetUp, which is such a great idea when you usually only communicate in 140 characters. I’d had conversations with so many SfEP-ers on Twitter before the conference, and it was lovely to be able to get to know the people behind the tweets a bit more. I think I contributed quite well to the #sfep16 hashtag, which is a great way to follow the conference if you’re not there in person, or to follow sessions that you weren’t in.

Drinks reception, tiaras, rapping, gala dinner, award presentation, Lynne Murphy and Antiamericanisms. I have honestly never been to such an entertaining and varied conference before. Nor have I been to one in such a well-appointed venue.

Was Monday really only the second day? I did a quick Live video with John Espirian for my business Facebook page, then headed off to the first session, which was Laura Poole’s look at being an effective freelancer. Entertaining, and full of sound advice. I will never book a 9am doctor’s appointment again, when I could be using the most productive part of my day for working. Appointments are for late afternoons from now on. More useful tips followed in Sophie Playle’s session on making the most of your website. This is something I’m definitely not doing at the moment, so my to-do list just got a bit longer. Then David Crystal’s closing lecture on the impact of the internet on ‘text’ came all too soon.

I didn’t come home with a raffle prize, but what I have brought back are a lot of things to think about for my business, a determination to check and contribute to the Forums more frequently, a lot of new friends and contacts, the knowledge that there is a great supportive community out there, and a resolution to attend another SfEP conference. Oh, and a speeding ticket as a result of my eagerness to get there on Saturday!

Karen WhiteKaren White is a freelance project manager, editor and trainer specialising in ELT publishing. She runs a Facebook page where ELT editors can chat and share information, and blogs about editorial issues at White Ink Limited. If you’re a Twitter user, you can find her @KarenWhiteInk.

 

Posted by Tracey Roberts, SfEP blog coordinator.

Proofread by SfEP Entry-Level Member Sarah Dronfield.

The views expressed here do not necessarily reflect those of the SfEP

Social media round-up: SfEP 2016 conference

Anyone following the SfEP on Twitter, Facebook or LinkedIn will have seen a number of great blogs written by attendees of the 2016 conference. In case you missed them, a selection are summarised below.

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The 27th annual SfEP conference by Katherine Trail
It’s been a couple of days since I returned from my second SfEP (Society for Editors and Proofreaders) conference, and I’ve just about regained the power of speech, although I can’t guarantee this blog will make 100% sense (but when do they ever?!) …

Kat has also produced a great video blog on The value of conferences

#SfEP2016: reflections on the 2016 Society for Editors and Proofreaders conference by Hazel Bird
I spent the weekend just gone in Birmingham at the 2016 Society for Editors and Proofreaders (SfEP) conference – my fourth. There were over 30 hours of excellent CPD and networking opportunities, and I’ve emerged re-invigorated and with plenty of new ideas for my business and personal development, if a little brain-weary …

Conference Call by Sara Donaldson
At the 2015 conference, as a newbie, I felt like a rabbit in the headlights (it was the first time I’d ever met ‘real’ editors), but this year was a much more relaxed affair, meeting up with all the wonderful people I met last year who I’m proud to call friends (and some lovely new friends too).  It was more relaxed, even if I did take a wrong turning, ended up heading back out of Birmingham, and arrived at the Aston Conference centre a little shaken up (thanks SatNav app) …

Lessons from #SfEP16 by Melanie Thompson
I have been to several SfEP conferences, but this was by far the most enjoyable. I learned a lot and had a great time meeting familiar faces and making new friends. Here are my sixteen top ‘takeaways’ …

Looking back at #SfEP16 by Graham Hughes
This was my second SfEP conference, the first being last year’s gathering in York. That time, I arrived with some trepidation, as if I was going to be surrounded by veterans who were out to judge me. I soon realised, though, that this was nonsense. Everyone was there to learn, share ideas and enjoy themselves. This year, I could turn up without any of those worries. The experience that I’d gained in the last 12 months also helped me feel more confident, and being a local group coordinator had possibly even put a slight swagger into my step …

Converting put-downs into pitches by Liz Jones
I went to the SfEP conference at the weekend, had a brilliant time catching up with friends and colleagues, and came back fired up with loads of new ideas and objectives for continuing to develop my editorial business. And yet … over the course of the weekend, still I came out with some absolute clangers when called upon to describe my professional self and what I do …

Setting up Mastermind and accountability groups was mentioned as a possibility for members of the SfEP at the conference, and John Espirian discusses the key issues in his latest video blog.

Compiled and posted by Tracey Roberts, SfEP blog coordinator

The views expressed here do not necessarily reflect those of the SfEP

The makings of a successful conference

By Margaret Hunter

Birmingham city centreWell, the SfEP 2016 conference is over. Editors and proofreaders across the land (and beyond) are catching up on sleep, trying to remember what’s on their to-do lists and enthusiastically writing up reports on their blogs. We’re striking while the iron’s hot and putting some of that learning into practice by writing five-year plans, testing out some new macros and even trying to get better at ‘selling’ ourselves and developing positive self-worth.

It was a really great conference this year! What made it so good? Other members of the SfEP have already praised the excellent session presenters and keynote speakers, the great venue and food at Aston University, and importantly each other for being open to sharing and discussing and generally being lovely people.

I’d like to give a shout out too – and a big thank you – to our sponsors, exhibitors and raffle prize donors. Let’s face it, how many of us usually take any notice at all of the list of sponsors printed on the back of our conference folder, or the various flyers tucked inside? It’s easy to go into automatic ad-blocking mode. Occasionally some offer or useful resource might catch our eye but sometimes they don’t seem to be all that relevant or interesting.

The thing is, at this year’s conference delegates DID notice – and appreciate – our sponsors and exhibitors, which is fantastic, and as it should be.

I lost count of the number of times I heard people say that PerfectIt is one of their essential editing tools. If you don’t know what it is, get someone in your local SfEP group to give a demo. You won’t look back!

The lovely people from Out of House Publishing not only sponsored us but also ran a well-received session on the current state of educational publishing and how editors and proofreaders fit into the process. Did they panic when half of the intended panel couldn’t make it at the last minute? Not visibly – they just got on with it, adjusted their presentation and gave us all lots of food for thought.

One organisation doing great work that some of you may not have come across is the Book Trade Charity. It exists to help anyone who has worked in the book trade in times of need. Kat Trail says she had a lovely chat about the charity’s work with its chief executive. For example, the BTBS can assist people who have been made redundant from publishing firms or are otherwise struggling financially, such as helping with deposits for flats, grants for training and so on. It also has its own housing complex, The Retreat, for ex-book trade folks. Well worth supporting!

A constant plea heard on the SfEP forums is ‘How can I get my first paying jobs?’ If you want clients to find you then you need to be findable. Our friends at Freelancers in the UK offer members of the SfEP a generous third-off discount on a listing in their online directory. For £20 a year it’s a no-brainer – get yourself listed!

A familiar face at SfEP conferences, Ann Kingdom represented our sister organisation the Society of Indexers. A common message in many conference sessions was about reaching beyond your comfort zone, challenging yourself to expand your business and move into new areas beyond core proofreading and editing. Indexing is a skill that would suit many of us, and it’s a professional skill that we want to see thrive and survive. Could that be your next challenge?

We’re all used to raffles where the prizes seem to be the unwanted items won at the donor’s last Christmas party. But not so the SfEP raffle! Every prize was fantastic, including books by keynote speakers David Crystal, Lynne Murphy and Susan Greenberg, books by session leaders, a copy of PerfectIt, and a fabulous prize of a two-day InDesign course donated by Certitec. Wow!

As if that weren’t enough, what really got people talking was the AMAZING goody bag from Cult Pens (‘The Widest Range of Pens on the Planet!’ – and I think we had a fair selection of those in the bag!). Just check out the Twitter feed mentioning @cultpens! Said one (normally entirely sensible) experienced editor:

This fab goody bag makes up completely for the hours I have spent every August in Asda, WH Smith and other venues spending loads of money on pens for CHILDREN. These are MY PENS.

Cult Pens goodby bag at SfEP conference 2016Some free pens and books may seem like a trifling thing, but our sponsors’ generosity made people feel good. And that all added up to make this one of the best SfEP conferences yet. Roll on 16–18 September 2017 at Wyboston Lakes – put the date in your diary now!

Margaret HunterPosted by Margaret Hunter, SfEP marketing and PR director.

The views expressed here do not necessarily reflect those of the SfEP

Macros for editing? SfEP conference session preview

By Paul Beverley

The upcoming SfEP conference (Sept 10–12) offers an excellent range of learning opportunities, but unusually this year it offers a total of four hours of training on macros. Can one really justify spending four hours learning about macros?

Well, it depends what you think a (Word) macro is. If you research this via the internet, you will find various definitions such as, “A macro is a way to create a shortcut for a task that you do a lot.”

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The implication of all the definitions I looked at was:

(a task I already do) + (a macro) = (the same task done faster)

If that were all that macros could do, then those four hours would indeed be excessive.

However, I think that you get a better idea of what a (Word) macro is, if you say that it’s an app used to handle Word files. But what does an app do? The answer is, almost anything. So if a macro can do ‘almost anything’ with the contents of a Word file (or indeed a set of Word files), then they can provide the editor with a whole new set of tools.

Indeed, starting to use these new programmed macros (as opposed to just recorded macros) is akin to giving a sewing machine to someone who has only ever done hand sewing. Their hand sewing might be immaculate, and those techniques are still very valuable, but they will end up manufacturing garments much more quickly than before, and those garments can be of finer quality because of the consistency that a sewing machine is capable of – but they will need to learn new ways of working.

You might think this an overstatement, but hopefully the session on ‘Macros for editors’ will begin to open new horizons. Everyone will be able to benefit from finding a few new macros that will speed up the way they work, but for those willing to be more radical and learn new techniques over the next few years, you can expect considerable increases in earning rates.

Paul_Beverley1Paul Beverley has been an editor and proofreader of technical documents for over 10 years. He’s partly retired now, but doesn’t want to stop altogether because he enjoys his work far too much! He writes macros for editors and proofreaders to increase their speed and consistency, and makes them available free via his website.

 

Posted by Tracey Roberts, SfEP blog coordinator.

Proofread by SfEP Entry-Level Member Sarah Dronfield.

photo credit: 2014-08 – Grand Lake via photopin (license)

The views expressed here do not necessarily reflect those of the SfEP

Talking about fiction: Why bother? SfEP conference preview

By Gale Winskill

At the time of writing there are almost eight weeks to go before my 2016 SfEP conference session: Let’s talk about text. As editors we deal with text on a daily basis but we don’t necessarily talk about it. We might mutter exasperatedly to ourselves in the confines of our working space, communicate our thoughts diplomatically (or not) on paper or in emails … but in these days of remote working we rarely discuss the nitty-gritty of a text face to face with another person.

So, much to my surprise, I find that at some point I seem to have agreed to lead a group discussion, masquerading as a live editing session on fiction. Currently in the midst of trying to choose/tweak/finalise my materials for said event, part of me wishes that I hadn’t agreed to talk about anything to do with any sort of text. After all, most of the time not talking about text seems to work just fine, doesn’t it?

conversation-1468159_640And what on earth am I supposed to talk about with regard to editing fiction anyway? After all, it’s a construct, a conceit, a deception. There’s no truth to it, so there’s certainly no benefit in discussing it, is there?

Like the five stages of ‘panic-buying’ – something to do with the financial world apparently – my preparations for the live editing session have gone through similar degrees of doubt and anxiety:

  1. Denial: Agree to do live editing session on fiction and then promptly blank all recollection of this fact from my mind. After all, September is ages away, so there’s no need to worry about it.
  2. Anger: Receive polite request to deliver the session summary during a particularly intense work crisis, wonder why on earth I agreed to do this and get cross with myself for not saying ‘no’. Write something vaguely pertinent together with my fellow group leaders, then bury myself in work and revert to denial.
  3. Bargaining: Eventually read the live editing brief properly and try to convince myself that I can use one text for all three parts of the session, as surely that will be easier! Stare blindly at my author folders and bookshelves for inspiration. None is forthcoming.
  4. Depression: Decide that the subject of fiction is far too large to squeeze into an hour-and-a-half session. Book a last-minute holiday two weeks before my children’s school term finishes at the end of June and flee the country. (I’m just back!)
  5. Acceptance: While away, and on receipt of another gently worded reminder that session materials need to be delivered by a certain date, acknowledge that all of the above is utterly self-indulgent, it’s too late to back out and that working through these various stages is actually my natural default setting. In addition, (most of) my authors are wonderful, generous people who might just grant me permission to do all sorts of unspeakable things to their text without asking too many questions.

So, with another conference deadline looming – one that theoretically means I now have a rough idea of what I might talk about in my session – I have rediscovered three things: that panic, especially when interrupted by a two-week holiday and a pile of good books, is ultimately a great enabler; that the patience and good humour of the conference director are seemingly endless; and that text – even fiction – really does merit talking about.

And how did this final epiphany emerge? Well, the longer I stared at my selected text options, the more I swithered about what ought to be altered, left or queried. And on further study, I found other things that could potentially be marked or considered. Then, on comparing these musings with what I had actually marked on the texts when I edited them properly – years ago in some cases – I discovered that some of my thoughts were now ever so slightly different.

So, does that mean I was wrong back then, or that I am wrong now? What’s the right answer? And if I don’t know, what hope is there for my live editing group? Will they agree or disagree with me, or with one another? Will they even glean the same approximate understanding of the texts?

To be honest, it doesn’t matter. As I have said on many previous occasions, fiction has no one right answer … and the myriad possible interpretations of any fictional text are, therefore, definitely worth talking about for no other reason than they are endlessly fascinating and a great starting point for an interesting blether!

photo_Gale WinskillGale Winskill is an Advanced Professional member of the SfEP who enjoys a challenge. She leaves it up to the reader to decide whether there is any truth or merit to the above text, but admits that there may be a large chunk of fiction in there somewhere … or not. Discuss (preferably in her live editing fiction session).

 

Posted by Tracey Roberts, SfEP blog coordinator.
Proofread by SfEP Entry-Level Member Sarah Dronfield.

The views expressed here do not necessarily reflect those of the SfEP

‘No’ your way to a better business: SfEP conference session preview

By Laura Poole

As I write this, I’m nearly deluged in paid work. I said ‘yes!’ to clients about three times more than I should have. My bank account will be very happy in about six weeks, but in the meantime I’m getting up early, squeezing in work everywhere, skipping exercise, deferring personal appointments, and drinking extra coffee.

In the 20 years I have been freelancing, I have noticed that it is very hard to say no. I’ve noticed it with colleagues, too, and my theory is this: as freelancers, we train ourselves to say yes because yes = paycheck. When we started out, we probably said yes to everything because we were desperate for work, eager to expand our client base, excited to learn new things, and appreciative of the income. Publishing seems to be a woman-dominated field (at least in editorial), and women often tend to be people pleasers, which can lead to a yes when a no would be better.

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When we say yes a lot, it can feel good! Gratification: we made someone happy. Security: work is coming in, money will be earned. Pride: look how much I got done! Too many yeses lead to a feast of work, with concomitant stress. Our bodies, our schedules, our families, and even our friends suffer when we do nothing but work. A feast portion is all too often followed by a famine portion. We’re briefly grateful for a break, a rest, some recovery, but then we start to panic about lack of work… so we start drumming up more business, saying yes to lots more things, and then we’re back in the feast portion again.

The problem is, these vicious circles of stress and panic are not healthy, and they are not sustainable in the long run. For full-time freelancers, this is almost certainly not the lifestyle you envisioned.

There are many steps, tools, and techniques for reclaiming your life and business. In this post, I offer a key one: start saying no. It may seem counterintuitive, and it may feel almost physically uncomfortable to get the words out, but it’s the simplest thing you can do.

Check your instinct to immediately say yes to everything and everyone (and that includes personal requests, like tea with friends or dinner out). Give each request – appointment, social event, client project – some careful thought. Is it coming at a time when you already have plenty of work? Are you already overloaded, or will the schedule free up? Is it work that you truly want to do, or something that’s not quite in your core skills and interests (e.g. proofreading when you really do developmental editing). Think about what you truly want in your life – are you missing time for hobbies, time with family, or even just relaxing? Haven’t taken a vacation in a long time? Reclaim your sanity by saying no as needed.

The tough part is saying no without feeling guilty, without softening it with a lengthy apology or explanation. Remember: ‘No’ is a complete sentence. Loyal clients will know they can come back to you and may even ask when you are available.

When you say no to the things that don’t serve you – that overload your schedule, that aren’t in your core business, that are just a chore and not an opportunity – you will free up time and energy for the things that do serve you. That alone can shape your business in exciting new ways, opening more doors than you ever thought possible.

Start now: what can you start saying no to?

My session at the SfEP conference is ‘Taking charge of your freelance life’ (Monday 9–11am).

laurapoole resized Laura Poole (Twitter: @lepoole) started her full-time freelance business in 1997. She edits exclusively for scholarly university presses. She started training editors in 2009 with privately run workshops. In 2015, she joined with Erin Brenner to become the co-owner of Copyediting, for which she is also the Director of Training. She loves Jelly Babies.

 

Posted by Tracey Roberts, SfEP blog coordinator

The views expressed here do not necessarily reflect those of the SfEP

Pricing editorial work – SfEP conference session preview

By Liz Jones

Booking for our 2016 conference, ‘Let’s Talk About Text’, closes on Friday 8 July. At the time of writing there are only a handful of non-resident places left, so if you don’t want to miss out, book now!

I’ve been invited to present in a ‘Speed start-up: what newbies need to know’ session at the SfEP conference in September on the subject of pricing work, alongside Sue Littleford (Numbers for word people) and Louise Harnby (Banishing the marketing heebie-jeebies). Here’s a taster of my section of the session.

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Pricing editorial work comes up time and again in discussion between editors. In the session I’m going to look at the basic process of quoting for work, which can be applied across a range of situations. The same principles can also be used to work out if a fixed fee offered by a client is fair.

  1. Assess the information provided about the work

The client should provide you with the project parameters, including extent or word count, schedule, level of editing required, and so on. They might suggest a price, or they might ask you to quote.

  1. Ask for more information if you need it

You can’t accurately price work without adequate information and a sample of the text. If the client will not provide the information you need to price the work, proceed with caution!

  1. Work out what your work is worth

To work out a price for the work, you can take the hourly rate you need/want to earn, multiply it by the length of time you estimate the job will take, and add on contingency to arrive at a total fee. Alternatively you can quote what you think the work is worth to the client. Other factors can influence the figure, such as the particular market, or the time frame allowed for the work.

  1. Use data from previous projects/colleagues to help you

To enable you to estimate how long a job will take, it is essential to keep records of work you do. If you are asked to quote for work unlike anything you have done, you can ask colleagues for advice – for example, in the SfEP forums.

  1. Prepare a quote, making clear what it covers

When you provide a price, you should also indicate what this price includes. For many publishers, this will be fairly straightforward, as they are likely to be commissioning you for a commonly understood part of the process such as copy-editing or proofreading. For a non-publisher, you will need to ensure they know precisely what they are getting for their money, and importantly what is not included.

  1. Prepare to negotiate

If your client suggests a price, don’t be afraid to ask for more if you think the work warrants it; equally, if you suggest a price, be prepared for the client trying to negotiate down.

  1. Agree terms with the client, and start work

Make sure you have the agreed price and the scope of work in writing before you start work. If anything changes that might affect the price, raise this with your client as soon as possible.

In the session I’ll be looking in more detail at each of the stages – with particular focus on working out what the job is worth – and taking questions. There will also be a handout with further information and links to resources to help you at each stage of the process.

Sue, Louise and I will be presenting on Monday, 12 September 2016, between 1.30 and 2.30 p.m. I hope to see you there!

Liz Jones Liz Jones has been an editor since 1998, and full-time freelance since 2008; she is an Advanced Professional Member of the SfEP. She specialises in trade non-fiction, fiction and educational publishing, but also works with a range of business clients and individuals. When not editing she writes fiction, and also blogs about editing and freelancing at Eat Sleep Edit Repeat.

 

Posted by Tracey Roberts, SfEP blog coordinator

The views expressed here do not necessarily reflect those of the SfEP

A survival guide for introverts networking at the SfEP conference

By Abi Saffrey with contributions from Julia Sandford-Cooke and Melanie Thompson

There are loads of blog posts about how to cope with attending a conference if you’re an introvert – just search for ‘introvert conference’ and you’ll find lots of bedtime reading.

We’ve had a look through some of those blog posts, relived our own introvert experiences and racked our own brains to put together this networking guide for introverts: surviving the SfEP conference – this year’s is fast approaching and preparation can be the key for those of us who find large work and social occasions a somewhat overwhelming prospect.

challenge

What’s an introvert?

It’s a characteristic/personality label that some people adopt.

  • One description doesn’t fit all.
  • The common contemporary definition is someone who gets energy from within rather than from other people.
  • It does not equate to shyness, though some introverts are also shy.

Extroverts can find conferences overwhelming too – they’re intense events. Meeting new people and having to make conversation with strangers can be intimidating for anyone.

Who’s an introvert?

Somewhere between a third and a half of the general population. Probably more than that among editors and proofreaders, particularly those of us who have opted for the freelance lifestyle.

Why would an introvert want to go to the SfEP conference?

For the same reasons as extroverts – to learn new skills, to be inspired, to hear about the latest developments in publishing and, yes, to meet other editors and proofreaders. Where else can you laugh with someone who understands about having to remove double spaces after full stops after the revisions have come back from the author for the third time?

Things to do before the conference

  • Think about what you want to get from the conference – and how you’re going to get it.
  • See who else is attending and if there are one, two, three people in particular you’d like to talk to, or at least make an initial connection with. Perhaps you’ve read their blog or been helped by their advice on the SfEP forums. Maybe you’ve seen their pithy comments on Facebook editorial discussions and just think you’d get on with them.
  • Pre-break the ice. Make contact with those people in advance – the groundwork can be done in a thought-out email rather than having to do a big face-to-face introduction.
  • Research the speakers and their topics to give you conversation starters.
  • Prepare some opening lines or questions [For example: Favourite part so far? Which bit are you most looking forward to? Which sessions are you going to today/tomorrow? What brings you here? Will you come again? What’s your favourite aspect of your work? Are you hoping to learn something in particular while you’re here?]
  • Think about how you may answer those questions.
  • Watch Susan Cain’s TED Talk about the power of introverts.
  • Look at the schedule – where are you going to slot in the wind-down time? Are there sessions you may be able to miss if you need a break?
  • Think about what kind of things will make the conference more stressful. Sharing a taxi with strangers? Not knowing anyone on your table at dinnertime? Do what preparation you can to lessen those stresses – make contacts, budget for a taxi on your own.
  • Take things with you that help you feel comfortable – fluffy slippers, a new notebook, a photo of your dog, something that reminds you of home or another happy place.
  • Stick to your normal morning routine, as much as you can. Bring your own teabags or coffee, or whatever you need for you to start the day in the normal way.

Things to do during the conference

The main thing is to make the conference work for you.

  • Before walking into a social situation or a session, stand tall, roll your shoulders back and take a deep breath (or several) – do the power pose.
  • Make time for breaks – in whatever form recharges you. Sit in the sun, read a book, go for a walk.
  • Use your downtime to consolidate what you have learnt so far and plan for what’s coming next. Or just stare at a wall.
  • It’s okay to go off on your own, or to stare at a wall.
  • Be who you are – there is no ideal conference attendee mould that you have to fit into.
  • It’s okay to be a quiet participant. Listen. Say only as much as you are comfortable saying. There is no minimum or maximum contribution.
  • Recharge during a session (not necessarily dozing off…). Arrive just before a session is about to start, don’t sit too close to the front, Tweet.
  • Ask someone you know to introduce you to someone else.
  • Preserve your energy for when you need it most – some sessions are more important than others.
  • If you’ve had enough, miss a session. You can always track down the speaker’s notes or slides later, or (gasp) ask another attendee about the main points covered.
  • Use your skills to your advantage – listen, think, listen, ask perceptive questions, listen, ask why and listen carefully to the response.
  • Don’t talk to everyone – you don’t have to and it’ll just wear you out.
  • Don’t wear new shoes – sore feet can be really distracting.
  • Don’t fixate on what you’ve said or done afterwards. You might be mortified that you got that person’s name wrong or forgot you’d met before, but they probably took it in their stride. They might even be worrying about having done the same thing.

Things to do after the conference

  • Schedule some downtime in the following week.
  • Plan some time to go through your notes and decide on some action points (not just for introverts).
  • Make plans to go again next year – each time you’ll know more people, you’ll know the way things work, you’ll be a bit more comfortable.
  • Get in touch with anyone you wanted to talk to at the conference but didn’t have time to.

Let us know if you have any other good tips for surviving ‘big events’.

Abi Saffrey, Julia Sandford-Cooke and Melanie Thompson are all introverts and will be at this year’s SfEP conference. Don’t be offended if they want to be alone.

Abi SaffreyAbi Saffrey is an advanced professional member of the SfEP. She specialises in copy-editing and proofreading economics and social policy content, and anything within the wider social sciences realm. Abi is a social introvert with two young children, and slight addictions to bootcamps and tea.

 

Blog posts I visited while writing this post

How introverts can make the most of conferences

How to survive big conferences as an introvert

An introverts guide to getting the most from a conference

Six ways introverts can avoid feeling shy at conferences

Should introverts go to conferences?

The introvert’s guide to surviving an in-person conference

An introvert’s guide to conference networking

Introverts: how to make friends and network at conferences

The views expressed here do not necessarily reflect those of the SfEP

The hidden art of editing – the 2016 Whitcombe lecture

By Susan Greenberg

When I was first invited to give the keynote Whitcombe lecture at this year’s SfEP conference, they told me about the theme for this year – ‘Let’s talk about text’ – and explained: ‘Our members’ work is very varied, but we are all in the business of improving text.’

I feel a deep affinity with this approach. I have spent the greater part of my life thinking about what it means to improve texts; first as a practitioner, then as an academic.

When I started a PhD to go with this new career, about 10 years ago, I wanted to choose a subject that connected these two different lives. And I chose editing in particular because – like other behind-the-scenes work – it is mostly invisible; a hidden art. It would be interesting to bring it more fully into view.

Right from the start, my instinct was to look at the subject in the round. The analysis had to be comparative; it had to take the long view, and it had to include the insights of practitioners. The comparative aspect is crucial, because we already know how the different kinds of editorial work are different; why not ask how they might be similar?

Z_EditorsCoverSo far, one book has already come out of this research, and work on a second is advanced. In the first book, a set of interviews, we get to hear conversations on a human level about what people do when they are editing and what they think about it. This does three main things:

  1. It teases out the shared concerns of different kinds of editors.
  2. It gives a rough shape of a possible ‘best practice’.
  3. It underlines the extent to which good communication is hard; and so the extent to which people need help.

The second book is based on the idea that to bring this invisible practice into full view, we need not just description and definition, but also a really good theory.

We think of ‘theory’ as something high-minded and abstract, but it can and does affect everyday life. Compared to other cultural practices, publishing is very under-theorised. And this can end up undermining its value or status. The reason is that people need a framework in which they can fit random discoveries; otherwise the things they encounter are not fully noticed or remembered.

So, one needs a theory, but the type of theory makes a difference to visibility as well. Until now, the theorisation of editing often comes under the heading of ‘social constructivism’ and often uses the language of ‘gatekeeping’. This is a useful metaphor, but it can struggle to fit all sizes. And it sometimes makes too many assumptions about its subject. The assumption in the case of editing is usually that the ‘gatekeeper’ is always bad, and is always found only in whatever part of the media that the researcher does not like.

That is why I feel there is a need to define principles for textual work that make more allowances for the messiness of human practice.

Dr Susan Greenberg

Dr Susan Greenberg

Dr Susan L. Greenberg is Senior Lecturer in Creative Writing at the University of Roehampton [1], following a long career as journalist and editor. She teaches and offers doctoral supervision in her specialist areas of narrative nonfiction, and publishing. Susan is also the Publisher of the department’s in-house imprint, Fincham Press [2]. Publications include Editors talk about editing: insights for readers, writers and publishers (Peter Lang, 2015) [3]. Visit her blog at Oddfish [4] or follow her on Twitter at @sgediting. [5]